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Graduate Students with Dean Shanklin and Angela Hayes

This is the official chat transcript from February 05, 2013. It reads top-to-bottom.

Angela Hayes My name is Angela Hayes and I’m an Assistant Director at Career and Employment Services, working with graduate students in Arts and Sciences and Education. I also provide career services for K-State Alumni from every degree program. I work with both on-campus students and distance students, as well as alumni all over the world.

Graduate Student Council Graduate Student Council Good evening everyone! We’d like to thank Dean Carol Shanklin and Angela Hayes for taking time out of their busy schedules for this evening’s online chat. This chat is an opportunity for graduate students to ask questions related to the CES services available for graduate students, on-line resources available for professional development, job searches, interviews and so on. I’m Tammy Sonnentag, Graduate Student Council (GSC) President, and I will be helping by moderating this chat. Our other moderators include Taylor Wadian, GSC President-Elect, Kavitha Penugonda, GSC Treasurer, and Megan Miller, Graduate School GRA. Please feel free to submit your questions at any time using the form in the sidebar.

lereiter asks:What types of services are offered in terms of career development and networkig opportunities with other universities for graduate students to possibly find a professorship after graduation?

Carol Shanklin Sources of information about academic positions available is Jobs in Higher Education and professional associations job postings. I would encourage all graduate students interested in careers in higher education to visit with their faculty mentors and department heads who often receive position announcements. If you are in a STEM (Science, Technology, Engineering, and Mathemathics field, I also recommend that you consider checking out the resources avialable in the Center for the Integration of Research, Teaching, and Learning (CIRTL Network). The CIRTL website (http://www.cirtl.net/About) contains links to resources. I’d suggest you check out Coffee Hour link and consider joining. Its free! You will network with graduate students from across the U.S. on different topics of professional interest. Doctoral students whose plan to pursue an academic careers might want to participate in the Coffee Hour “Building an Academic Career: Developing a Work-Life Balance for Sustaining a Productive Career and Your Sanity” scheduled for February 28th or “Tenure and Promotion: What you should know, what you should ask” scheduled for April 25th. The instructions for joining the Coffee Hour are on the website. The GTAs might want to participate in the Coffee Hour: Teaching and Learning in the STEM Classroom scheduled for February 20th. There are online resources, including references, presentations, poster sessions, etc as well that you might find useful if you are a GTA or preparing to interview for an academic position.

Angela Hayes As for the top 5 tips, the first would be COME IN TO SEE ME EARLY. If you come in early, we can prepare much better for your eventual job search. Tip 2 would be to write out a "skeleton" CV or Resume of what you want that document to look like when you graduate. Then start filling it up with those things you've outlined. Tip 3 would be to start networking now. Tip 4 would be to continue networking every chance you get. You never know what might lead to something. Tip 5 would be to get on Linkedin now, if you aren't already and begin building your profile and your contacts.

klopez asks:Angela Hayes- Thank you for taking the time to do this for us graduate students. If you were to give a TOP 5 tips for graduate students to consider and do during their job search, what would they be? THANKS!

Carol Shanklin Additional tips I would add include participating in professional meetings. Submit abstracts and present your research at professional meetings. There are numerous opportuntities avaialble to network. Many professional associations/societies also sponsor job fairs at their meetings.

Angela Hayes Jacqueline, probably the best place to start is to look at the page we have just posted specifically for graduate students. We have it on the CES website and also the Grad School website. Here is the link: http://www.k-state.edu/ces/students/gradstudents.html

Angela Hayes Yes, I would definitely look at Linkedin. Many experts say that if you don't have an active profile on Linkedin you "don't exist professionally."

Sakshi Pahwa asks:How should international graduate students prepare, especially for non-academic positions, considering that their immigration status limits their options?

Carol Shanklin Good evening Sakshi. My recommendation would be to work closely with your major professor who may have connections in the industry. If you have not done complete an internship. With the employment situation like it is today in the U.S. it is getting more challenging for international students to find employment. Thus, you have to make certain your vita shows how you can contribute to achieving the industry's goals.

Angela Hayes ermiasg, there are a variety of things we can do through CES. One is to direct you to the Going Global part of our website. It has a variety of resources, including a list of those employers who have sponsered H1B's. We can also help with networking, reviewing all of your materials, practice interviews and anything else you might need with regard to the job search.

Amanda Fairbanks When hiring for faculty and staff positions do you think more emphasis is placed on courses the applicant has taken and how they performed in them, or experience they have had outside of the classroom such as participation in various organizations and presentations at conferences??

Angela Hayes Sakshi Pahwa, something that the Graduate School has just purchased is Versatile Ph.D. They have purchased the premium option and it has a tremendous amount of information for the non-academic job seeker. Here is the link: http://www.k-state.edu/grad/versatilephd.html

Manpreet Rai asks:Hi Angela and Dr. Shanklin, Thanks for taking timw to come speak with us. I know that different departments and different schools have varying 'best practices' on the length and order of items on CV's and resumes. What is your take on creating a 'skeleton' of both when there is variation on what is 'best'. thanks

Carol Shanklin You need to customize your resume/CV for the type of position for which you are applying. One resume/CV cannot be used to apply for multiple positions. You need to make certain your resume highlights your strengths as they are related to the position description/job requirements. Your major professor and the other faculty members in your academic program can provide you guidance as to what they are looking for in vitas for academic positions.

Angela Hayes Hello Deborah. What do you mean by "employment file"? Whatever it is you need, we can work on it through e-mail, phone and Skype.

deborah asks:Something I have found quite frustrating is determining what a reasonable contract with a university might pay. I would like to transition from a public school to a public university but am not sure if I will make any more money than if I stay.

Carol Shanklin I would recommend that you review the Chronicle of Higher Education's issue that shows the salaries by field for assistant, associate and full professors. Even at K-State the salary ranges for assistant professors ranges significantly based on the discipline and how competitive it is to fill the positions.

jojobolt asks:Where do you look for non four year degree instution teaching positions? For instance, trade or community colleges.

Carol Shanklin Each state has an agency/organization that has oversight of institutions in the state. For example, in Kansas the Kansas Board of Regents has authority over the public universities, community and technical colleges. You can find a listing of these institutions at the following website: http://www.kansasregents.org/interactive_map_listing. The Ingram's Magazine has listing of higher education institutions in Kansas and Missouri at least 2 times per year. You can also go to the website of regional accrediting agencies and they have a list of both private and public universities accredited. For example, Kansas State University is accredited by the North Central Higher Learning Commission. You can also do a web search for institutions in states you are interested in knowing about.

Angela Hayes Anmar, there are Assistant Directors representing each of the colleges who are experts in that particular field. Here is the list of AD's by college:CES Contacts by College College of Agriculture: Mary Ellen Barkley College of Architecture: Dana Nordyke College of Arts & Sciences: Angela Hayes College of Business Administration: Joy Hill College of Education: Angela Hayes College of Engineering: Leah Adeniji College of Human Ecology: Dana Nordyke College of Planning and Design: Dana Nordyke

deborah asks:Also, what do universities offer for retirement? Is is similar to KPERS for public schools?

Carol Shanklin Most states have a state retirement system like KPERS or an optional retirement plan you can select. This is one of the questions you would want to search the Human Resource website of the institution you would be interviewing or considering applying.

Angela Hayes There are links to find internships on the CES website. You can also talk with the AD in charge of your college through CES and talk with your professors.

Carol Shanklin Professional Development Opportunities The Graduate Student Council, Graduate School and Career and Employment Services are collaborating on the identification of professional development seminars for K-State graduate students. All graduate students receive a weekly update from Tammy Soonentag, President of the GSC sends to your K-State email each Monday. I want to encourage each of you to attend those that will help prepare you for future career opportunities or enhance our experience while at K-State. Not only will you learn about learn from the speaker or panelists but you will have an opportunity to meet other graduate students. Examples: Have you ever found yourself in a social setting where you wanted to talk with someone and were uncertain how to approach the individual? Have your been at a conference and wanted to interact with the keynote speaker or someone famous in your field but were afraid to approach them or just was not certain of the approach? The following session is designed with you in mind. February 19 Networking Skills Donald Asher 4:00-5:30 pm Town Hall Leadership Studies Followed by an interactive session from 5:30-6:30 123 Leadership Studies Do you plan to graduate this semester and are not certain of all the requirements or have questions about the deadlines? If so, you are strongly encouraged to attend the Commencement Requirement and Deadline Open Forum. February 20 3:30-4:30 p.m. Town Hall, Leadership Studies Building. You have a class conflict and cannot attend but still need the information. All the key information you and your major professor need to know is available in a video on the Graduate School website: www.ksu.edu/grad Click on Graduation Information. There is a video for students completing their Masters degree and a separate one for doctoral students. Select the appropriate video. If you have questions after viewing the video, then contact the staff member designated in the video with your specific questions. As a graduate student conducting research, it is important to understand issues related to Research Ethics. Plan to attend the Theatre Delta presentation on April 19th and learn more about what this means to you as a student and future professional. The opportunities are limited. Please read your weekly updates and attend the professional development workshops that will enhance your academic and research experience and prepare your for future career opportunities.

Angela Hayes Yes, here is more information about Versatile Ph.D.: VersatilePhD provides information about non-academic careers for humanists and social scientists (and STEM as of July 2013). You will be prompted to enter your K-State eID and password to verify your K-State affiliation to gain access to the premium content on the site. According to their website, the Versatile PhD mission is to help humanities and social science (and STEM as of July 2013) graduate students identify and prepare for possible non-academic careers. We want them to be informed about academic employment realities, educated about non-academic career options, and supported towards a wide range of careers, so that in the end, they have choices. The key concept here is versatility: the ability to apply their skills and interests in a wide variety of fields.

lbrooks asks:how do I find paid internships im my area?

Carol Shanklin Angela Hayes: There are links to find internships on the CES website. You can also talk with the AD in charge of your college through CES and talk with your professors.

Angela Hayes Manpreet, my opinion is that Linkedin and Twitter are "safer" networking tools during the job search. I've even gone as far as recommeding that a student shut down their FB while they are on the job search, depending on the situation. Also, I'm less comfortable with the amount of time that passed in testing out these other forms of networking.

tcart508 asks:Good Evening. Are there any resources available to assist graduate students in finding non-institutional research grants?

Carol Shanklin The Graduate School website has a link that list external fellowships and grants available that graduate students are eligible to apply. Please note that many of these require the applicant to be a U.S. citizen or permanent resident since they are funded by the federal government. Ms. Beverly Page in PreAward Services can also help you on identifying sources of funding if available in your discipline.

Angela Hayes Deborah. No, we don't have those things in paper form now. About 5 years ago there was a party with quite a lot of ceremony to rid the office of paper files and go digital. Now, we have access to Interfolio http://www.interfolio.com/ for that purpose.

Carol Shanklin I am sometimes asked by graduate students, should I join the professional association/society for my discipline. I strongly encourage you to join. Membership rates for students are most often significantly less than for regular membership. Joining a the professional association as a student provides you excellent opportunities to stay abreast of research in your discipline, have access to professional resources at a discounted rate, and participate in professional meetings including presenting your research. Most professional associations have a student membership rate which is significantly less expensive than regular membership. The membership often includes a journal, newsletters, online resources available only to members and discounts on registration at the national/international conferences and resources available through the association. Some professional associations have student affiliates that sponsor meetings and events at the associations’ professional meetings. Many associations have scholarship and fellowship programs that graduate students can apply to compete to receive. Additional membership benefits to the ones noted above include; experience in grant writing when applying for a fellowship and networking opportunities with leaders in your discipline. Job fairs or posting of position descriptions (Job openings) are often scheduled at the national meetings.

Angela Hayes I'd strongly encourage everyone to look at what we have available for graduate students on this webpage: http://www.k-state.edu/ces/students/gradstudents.html For example, we have some wonderful career webinars done by the nation's top experts on resumes, netwokring, use of social media, etc. Those happen once per month and you can attend live in order to ask questions, or access the archives at any time.

Carol Shanklin Amanda Fairbanks When hiring for faculty and staff positions do you think more emphasis is placed on courses the applicant has taken and how they performed in them, or experience they have had outside of the classroom such as participation in various organizations and presentations at conferences?? The needs of the academic unit influences how department rank different aspects of a persons qualification. Because accreditating agencies require that faculty have a minimum of 18 hours in the discipline a faculty would be teaching (courses from M.S. and Ph.D. combined), most institutions require applicants to submit transcripts of all their advanced courses. The transcripts are also used to validate you have completed the degree. If teaching is a primary responsiblity it is important to document teaching experience and the quality of your teaching. Your references will need to address this as well. Research and scholarly activities and outcomes are also evaluated in the screening of applications. Leadership experience is also important as a faculty member has to provide service to their department and college initially and later the university.

Angela Hayes Megan, my first recommendation would be to prepare in every way possible before "interview season". Get a flu shot (I know that sounds odd, but your immune system won't be functioning as well during that time), get plenty of sleep for the weeks leading up to the interviews, work on stress management techniques now that you can use before and during the interviews when needed and be ready to "crash" if you need to after it's over. I've heard from quite a number of people that they get sick, but not until they get home, which is the good news.

Megan Miller asks:Some of my peers have recently visited other institutions for job interviews, and they have described it as one of the most exhausting experiences they've ever had. What tips do you have to help graduate students maintain their physical and mental endurance throughout a multi-day interview?

Carol Shanklin Be prepared for the interview so that you are not preparing your research and teaching presentations at the last minute. Search the university/departmental websites and know the background of the search committee members and the administrators whom you will be interacting. Know your strengths and what you can contribute to the organization. Prepare a list of questions you want to learn more about that you cannot find on the website, ie. promotion and tenure requirements, performance review system, how are salary increases determined, long range goals of the unit and university. Yes, the interview process is exhausting yet invigorating since you share your expertise and how you can contribute the the program. Get a good nights rest before you begin the process.

Angela Hayes What I see graduate students lacking varies, and, for the most part, I've been extremely impressed by them. I suppose the most common thing I see is a lack of good writing skills and a lack of prior planning so that they can do the best job possible in an interview and/or on their submitted job materials.

Angela Hayes A meeting with me would look very different from one student to another, depending on the needs of the individual. We might be going over the CV or teaching statement. We might be practicing a Skype interview. We might be discussing the best ways to present yourself in a phone interview. We might be talking about how to best approach "gaps" in the CV or resume or perhaps how to turn the CV into a resume for an industry job.

Graduate Student Council Graduate Student Council asks:What are two or three things you see graduate students at K-State lacking with regards to their professional development skills? How do you suggest they (we) improve in these areas?

Carol Shanklin Excellent written communication skills Project management/time management Ability to work as a member of a team Self confidence to market their knowledge and skills. Attend professional development workshops and webinars that are based on a true self-assessment of ones skills and attributes. Present at professional meetings and network with professionals while presenting your research, attending social events, and other activities. Work with Angela and the other Assistant Directors early in your academic career to identify career goals and the related skills sets. Create a professional development plan for yourself.

Angela Hayes Jacqueline, it's best to start with a summary statement, areas of expertise and possibly some main headings (like the use of a combination functional and chronlogical resume--which we could discuss off-line) before you list your teaching experience. Then, when you do list your teaching experience, make sure that your bulleted points are relevant to your consulting experience when possible.

Carol Shanklin For graduate students in STEM I wanted to share a resource that I recently was introduced. Burroughs Wellcome Fund , an independent private foundation that career resources in the biomedical sciences. There is a link on the website (http://www.bwfund.org/pages/55/Career-Tools/) that has some excellent resources that many of you may want to explore. Examples include: Communicating Science: Giving Talks, Constructing a Winning Grant, etc. It is an excellent resource for postdocs and those beginning their first academic positions. They have a book entitled, "Making the Right Moves: A Practical Guide to Scientific Management for Postdocs and New Faculty". The first chapter includes a discussion on several of the topics we discussed this evening: Obtaining a faculty position, negotiating your position, Planning for Promotion and Tenure, and resources. The other chapters are for faculty and postdocs in their first position. You may want to go to the website and check out the link.

Angela Hayes Nanabaah, give me a call tomorrow or drop me an e-mail and we'll get that fixed. I'm not sure what might be happening. It should just allow you to log in using your eid and password. My phone number is 532-3392 and my e-mail is ahayes@k-state.com

Carol Shanklin Angela, can you give graduate students any advice on preparing for Skype interviews?

Angela Hayes With reference to the question about what graduate students might be lacking, I'd also like to mention that it's very helpful to think about your transferable skills and make decisions about ways you'd like to gain additional skills. This is an excellent resource put out by NACE: http://www2.binghamton.edu/career-development-center/quick-reference-guides/transferable-skills.pdf According to the 2012 National Association of Colleges and Employers (NACE) Job Outlook Survey, these are the top 10 transferable skills that employers value. This resource also offers a worksheet to help you think through and list your skills.

Graduate Student Council Graduate Student Council asks:Are there professional development events this semester that you encourage graduate students to attend?

Carol Shanklin I previously posted several professional development events. I strongly encourage all graduate students to attend the Donald Asher workshop on Networking on February 19th. The faculty panel and industry panel would be helpful for graduate students to learn the differences in preparing for these two career track. On April 29th I recommend the students attend the Research Ethics performance by Delta Theatre. There are so many opportunties that I cannot list them all. However, all graduate students have to do is read their weekly email from Tammy to learn about all the professional development activities that she send on Monday to their K-State email account.

Angela Hayes Yes, I really enjoy helping students with Skype interviews because they are becoming much more common, but many have not had much practice doing them. One thing is to prepare your space ahead of time. Keep in mind that those others can see a messy desk and the posters behind you. It's best to have a blank wall behind you and good lighting, preferrably hallogen lights on either side of your desk. Also, look into the camera. It's very tempting to look at the screen, but it is the equivalent of staring off to the side of someone as they interview you. Dress as you would for any other interview, right down to the shoes. It will make you feel more professional and you never know when you'll need to stand up to get something. Smile, lean forward slightly but not too far and, above all, practice with someone before the interview. You want to make sure that sound, lighting, picture, everything is perfect.

Graduate Student Council Graduate Student Council Thank you Dean Shanklin and Angela for participating in tonight’s chat! And thanks to all those who participated. Have a great week.

Angela Hayes Thank you everyone. I enjoyed talking with you. Please feel free to contact me at any time with questions.