Leaving K-State

Please note K-State's email guidelines changed on Jan. 27, 2025. See below for current guidelines and timeframes for K-State IT services.

Leaving K-State? There are several tasks you will need to complete before leaving K-State, such as moving any work related documents or information out of your personal eID inbox, Teams, and OneDrive spaces and moving them to unit shared spaces, changing your K-State email address with any external services to your personal email address, updating any contact information to your personal information, deleting unwanted mailing lists, and more. See the Student and Employee Checklists for more information.

Access to IT Resources

See below for more information about what each group retains and loses access to when leaving K-State:

Students and Graduate Students

NOTE: Students must have taken a credit course.

Retain* Access To:	Lose Access To:
Email and calendar account (lose access two years after leaving) eProfile Lafene Health Center Patient Portal Personnel records in HRIS Employee Self Service Student records in KSIS	Email and calendar account (lose access two years after leaving) Canvas (One year after leaving) Duo Two-Factor Authentication (30 days after leaving) GlobalProtect VPN Microsoft 365 (Office Suite and apps) (One year after leaving) OneDrive (One year after leaving) Online library journals and databases (30 days after leaving)

* The services tied to each role remain active as long as the password has not expired and has not been compromised. However, access may be adjusted based on changes to university resources and policies.

Employees and Retirees

Retain* Access To:	Lose Access To:
eProfile Lafene Health Center Patient Portal Personnel records in HRIS Employee Self Service	Adobe Creative Cloud (21 days after leaving) Canvas Duo Two-Factor Authentication (30 days after leaving) Files stored on central file servers and Active Directory systems GlobalProtect VPN KSIS Microsoft 365 (email, forwarded email, Office Suite, and apps) (30 days after leaving). OneDrive (30 days after leaving) Online library journals and databases (30 days after leaving) Zoom

Faculty

Retain* Access To:	Lose Access To:
eProfile Lafene Health Center Patient Portal Personnel records in HRIS Employee Self Service	Adobe Creative Cloud (21 days after leaving) Canvas Duo Two-Factor Authentication (30 days after leaving) Files stored on central file servers and Active Directory systems GlobalProtect VPN KSIS Microsoft 365 (email, forwarded email, Office Suite, and apps) (240 days after leaving). OneDrive (240 days after leaving) Online library journals and databases (30 days after leaving) Zoom

Emeritus Faculty/Staff and Distinguished Professors

Retain* Access To:	Lose Access To:
Canvas Duo Two-Factor Authentication Email account NOTE: Mailbox size is reduced from 100GB to 50GB. Online library journals and databases from campus computers. (Requests for remote access to continue research activities will be considered on an individual basis.) Zoom	Adobe Creative Cloud (21 days after leaving) GlobalProtect VPN KSIS Microsoft 365 (Office Suite and apps), including OneDrive NOTE: Access can be extended by having the department representative complete the eID with extended access form on behalf of the faculty or staff member. Business reason must be given for access to be granted.

* Accounts belonging to emeritus faculty/staff and distinguished professors that are in good standing will not be removed. To maintain good standing, emeritus faculty/staff and distinguished professors must use Duo two-factor authentication and complete the annual cybersecurity training. Accounts that do not remain in good standing will be locked after 60 days of non-compliance and will stay in a locked status. To regain access to a locked account, you must contact the IT Service Desk to reactivate Duo and retake the cybersecurity training.