K-State Accessibility Checklist

1. Before the course begins

• I have listed the required Statement Regarding Students with Disabilities on my syllabus.
• I have selected course textbooks following the university textbook adoption timeline.
• I have provided the students with course textbook/media requirements before the class starts.
• I have included the textbook ISBN number and edition to be used. If electronic copies are mentioned, I have ensured they correspond to the paper version.
• I have chosen materials from publishers and journals that provide accessible digital content, when possible.

2. Learning management system

• I have provided a syllabus in a text format either in the Canvas Syllabus tab or as a linked document.
• I have included meaningful descriptive text for links on Canvas (hint: hyperlink “K-State Homepage” rather than “https://www.k-state.edu”).
• I have planned to adjust response time if needed per a letter of accommodation for any timed actions (such as quizzes).
• I have ensured consistency of type styles, sizes, and orientations throughout the course (hint: consider using the preset “Styles” feature for both plain text and headings).
• I have used color combinations that provide sufficient contrast between foreground and background.
• I have avoided flickering texts or animations.
• I have provided appropriate headers and data call designations for HTML table-based layouts.
• I have spelled out acronyms and abbreviations (screen readers pronounce these as single words).

3. Auditory and visual content

1) Text Formatting and Document Structure

• I have used the preset “Styles” feature in Word or Canvas Pages to apply headers to all documents.
• I have not used ornate fonts (hint: use sans serif fonts such as Verdana).
• I have ensured no fonts are smaller than 12-point font.
• I have created a table of contents for documents over six pages in length (hint: use “References” tab in Word).
• I have made all Word documents accessible before converting to PDF (Portable Document Format).
• I have ensured all words in a PDF can be individually highlighted with my cursor (i.e., the text will not be read as a picture; when in doubt, create a text-only HTML version of the content).
• I have added all hyperlinks using the “Insert Hyperlink” feature and spelled out all hyperlinks in the text.

2) Audio and Video

• I have embedded video files into Mediasite or YouTube.
• I have provided captioning or written transcripts for all video or audio files.
• I have included a description of events or images for videos with visual information critical to comprehension.

3) Images, Charts, and Visual Elements

• I have used ALT (Alternative Text) tags on all visual elements including charts, graphs, mathematical/scientific notation, images, figures, etc. (hint: right click on image, select “Format Picture,” and click on “Alt Text”). If the image is only decorative, I have marked it as such.
• I have provided extended text descriptions for all complex images, including charts, graphs, mathematical/scientific notation, figures, etc.
• I have ensured color and highlighting are not the only means of providing information.

4) Tables, Spreadsheets

• I have ensured all tables have row and column headings.
• I have ensured all tables have clear labels for rows and columns and no empty cells.st
• I have appropriately labelled Excel worksheets (not just Sheet 1 or Sheet 2).

5) PowerPoint

• I have designed all PowerPoint slides to have simple layouts and avoided busy, themed backgrounds. I have designed slides with a slide layout format provided in the software.
• I have organized the content of PowerPoint slides in a logical structure.
• I have not used PowerPoint slide transitions or automatic timing.
• I have used fonts for PowerPoint slides that are larger than 14-point and are sans serif (such as Verdana).
• I have used color combinations in PowerPoint presentations that provide sufficient contrast between foreground and background. Checklist
• I have provided closed captioning or a transcript for narrated PowerPoint presentations.