Next-Gen Procurement Initiative
Providing an enhanced procurement experience
As an early outcome of the university's ongoing Budget Transformation initiative — and as a demonstrable example of our shared commitment to enhanced operational excellence at K-State — the university is launching a Next-Gen Procurement initiative to set the stage for streamlined purchasing, contracting and payment activities for users across the institution. The initiative will:
- Provide users the ability to manage bids, contracts, purchase orders and invoices within a single, intuitive cloud-based system — one that will also include a universitywide marketplace for common goods and services.
- The marketplace will provide a guided user experience with access to more than 25 university-contracted suppliers.
- Additionally, it will support a more expedient procurement for most low-dollar commodities due to an estimated 50% reduction in administrative touchpoints.
- Strategically migrate financial forms currently sitting across multiple disparate platforms into two existing university systems, enhancing user efficiencies.
- More fully leverage our core financial information system, or FIS, by strengthening our purchase order and commitment accounting processes, capital asset management and construction-in-progress tracking to enhance data integrity, improve reporting accuracy, and support long-term scalability.
Taken together, these efforts will result in:
- Increased user efficiency — creating more time to focus on other core responsibilities.
- Simplified workflows for all faculty and staff who engage in procurement activities.
- A more efficient, consolidated tech suite, as the initiative will allow us to decommission six university systems overall.
- Enhanced transparency within our overall institutional purchasing process.