Administrative Support Center

Invoice Payments

Invoice Payment Procedure

The mailing address on customer department invoices and billing statements should be listed as Administrative Support Center, 2323 Anderson Ave, Suite 400, Manhattan, KS 66502. The billing email should be listed as ascap@ksu.edu . ASC staff will match billing statements received to orders placed by the department and to verified packing slips, where applicable. Some invoices may need to be remitted to the department for appropriate verification and approval. Invoices may be submitted using the following methods:

1) Submit Invoice using the ASC Intake Form

    • Direct Vendor Payments - For invoices being paid directly to vendor or non-travel personal reimbursements from University funds.
    • Foundation Payments - For invoices or reimbursements being paid from a Foundation account.
    • Paying KSU Department/State Agency - For invoices or transfers of monies to another KSU Department or State of Kansas agency.
    • Scholarship/Awards - To request sacholarships or graduate waivers/awards.

You may check the activity status of your expense submittal here.

2) Travel Reimbursements should follow the guidelines identified on the ASC Travel Page

Signature/Approval Authority is identified through the University's contracting and payment authorization policies. Department heads may designate an ASC person(s) to sign on their behalf, as mutually agreed upon by the department head and the Assistant Vice President for the ASC. The ASC is responsible for ensuring appropriate prior approval by department head.

The ASC is committed to processing payments within five business days of invoice receipt. If approval process requires rerouting to department for review and approval, the timeline will change depending on the length of this review and approval process. Direct vendor payments, Foundation and payments to KSU Departments/State Agencies will be approved via Docusign.

3) Contact for Department Hubs