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Design timeline

Design timeline

To best serve our clients and successfully field a large number of project requests, Creative Services is committed to efficient workflows. We take a consistent approach to the process of developing, designing, proofing and revising all creative projects produced by our office. The project types and delivery timelines below should be used in estimating the production of your project.

Large projects (11-13 weeks)

These projects include large publications, collections of multiple pieces for a single initiative, pieces that require custom photo shoots and those that require a larger amount of strategic planning to prepare for production.

Examples:

Booklets between four and 12 pages.
Collections of multiple print and/or digital pieces to promote or support a single group, initiative or campus event.
Projects intended for long-term and repeated use.

Content and editing	Design and development	Proofing and revisions	Printing and delivery	Total duration
1 week	1-2 weeks Includes review by DCM to ensure adherence to university brand standards.	4 weeks Includes two proofs for client review/changes and one final proof for approval.	3-4 weeks	11-13 weeks

Standard projects (7-8 weeks)

Most projects will fall into this category. These projects include a single item, smaller publications or require less strategic planning to prepare for production.

Examples:

Magazines and booklets, 4 pages or fewer.
Individual print pieces such as posters, flyers, postcards, banners and rack cards.
Digital items such as campus signage, web graphics and social media items.

Content and editing	Design and development	Proofing and revisions	Printing and delivery	Total duration
1 week	1-2 weeks Includes review by DCM to ensure adherence to university brand standards.	3 weeks Includes two proofs for client review/changes and one final proof for approval.	2 weeks	7-8 weeks

Reorders and reprints (4-5 weeks)

When planning your project, please be aware of the following:

The stated timelines are estimates based on many factors. Timelines may be extended or shortened depending on specific details of your project.
If a project falls outside of the categories listed above, the DCM staff will work with you to develop a custom timeline based on the needs of your project.
Projects that require photo shoots may require additional production beyond what is listed above. Our staff will work with you to assess project’s photo needs during preproduction.
All printing timelines are based on utilizing University Printing at K-State. If your project is being fulfilled by an outside vendor, timelines may vary.
The time frame for printing varies based on print quantity and project complexity. Our office will work to with you to review these factors and provide an estimated delivery date as early as possible.
Timelines are based on each client review being completed within two business days. If reviews are not completed and returned to DCM within two days, a new completion date will be set.

Proofing and Revisions Policy

To ensure efficiency and consistency of project workflows, Creative Services utilizes a universal proofing and revisions policy for all creative projects, including a specified number of reviews and prompt responses by campus clients.

Project timelines include a total of two proofs for client review/changes and one final proof for ultimate approval. The final proof will be your sign-off for the project. Any proofs requested beyond this are subject to a $250 charge per proof and may require an adjusted delivery date.
Feedback from all stakeholders of the project should be included for each proof and are submitted to your client manager who will organize and send them to the design team. All significant changes or alterations to the project should occur during the first two rounds of review. After the final proof has been provided for ultimate approval, the only changes should be for accuracy (e.g., spelling and grammar). Significant stylistic or content changes at this stage are subject to a delayed delivery date.
Project timelines are based on client reviews being completed within two business days upon receipt of the proof. If reviews are not completed and returned within that time frame, a new completion date may be set.
If at any stage you require additional time beyond two business days to review your project, please inform your client manager and our office will adjust your project’s timeline accordingly.