2. Analyze and Make Recommendations on University Policies and Student Code of Conduct

The Student Code of Conduct revision was completed Nov. 2020.

8/11/2021 Update:

• As a continuation of the revision work, the Judicial Branch By-laws and Constitution were updated and passed through the Student Senate at the final meeting of the spring 2021 semester. The committee reviewed the feedback received and updated wording and phrasing within the Student Code of Conduct, developed and launched an updated Judicial Branch website.
• For the Fall 2021 semester, the Judicial Branch will continue to review the Judicial Branch documents for clarity, and will format them in a more user-friendly version to be uploaded onto the branch website.

3/17/2021 Update:

Student Code of Conduct Revision Summary:

The Student Code of Conduct Review Committee was comprised of 16 students and 3 faculty and staff members who met 9 times over the course of the Fall 2020 semester. The committee was divided into sub-committees that met multiple times throughout the semester as well. The Code of Conduct Review Committee gathered information on potential changes to the Code of Conduct from students, student organizations and campus partners through a variety of means including:

• campus-wide student survey
• university-wide open forum
• meetings with respective student organizations and offices.

The committee reviewed the feedback received and updated wording and phrasing within the Student Code of Conduct, developed and launched an updated Judicial Branch website and continue to work on updating Judicial Branch By-laws and Constitution (with anticipated completion in April 2021). The Student Code of Conduct updates passed the Student Senate on November 11, 2020 and came into effect on January 1, 2021.

Feedback collected through the information gathering of the committee was shared with other pertinent review committees and offices (Social Media Policy, Threat Management Policy Review Committee and the Office of Institutional Equity).

It is the conclusion of the faculty policy work group that the evaluation and assessment of faculty policy through an anti-racist and inclusive lens should be ongoing.

3/30/2022 Update:

The Faculty Policy Work Group reviewed University Handbook Section C “Faculty Identity, Employment, Tenure” and provided recommendations for the faculty responsibilities section, including but not limited to:

• changing the term “service” to “leadership and professional contributions” to better reflect the significance and university impact of faculty work within this designation.
• adding “Professional Development” as a measured category that enhances any area of faculty work.
• updating the policy to include gender-neutral language throughout to be more inclusive of all faculty.
• updating the term “research” to “research, scholarship, creative activity, and discovery” to better reflect the breadth of faculty work in this area.

The work group chair will present the recommendations and work with Faculty Senate on approvals for these recommended adjustments. In addition, the work group recommends trainings and implementations of best practices for the creation and implementation of department documents, as many of the policies and practices that affect faculty work are manifested at the department document level. It is the conclusion of the faculty policy work group that the evaluation and assessment of faculty policy through an anti-racist and inclusive lens should be ongoing.

8/18/2021 Update:

The Faculty Policies subcommittee submitted our report to Provost Taber in May, 2021. We are working on a few adjustments to the document and should be prepared to present to the Policy group in early Fall 2021.

3/17/2021 Update:

The Faculty Policy Work Group is reviewing Section C and Appendix G of the University Handbook. They are drafting language to include diversity, equity and inclusion as part of the tenure and promotion language in Section C. They have also broken into subgroups to offer recommendations on the following:

• faculty mentoring
• dual-career hiring
• department documents
• college advisory committees

They will also begin working on areas of concern in the grievance policy soon.

The Threat Management Policy revision was completed Sept. 2021.

8/11/2021 Update:

The Threat Management Policy is under review and in the final stages of approval. Finalization of the policy should be released by early September 2021.

3/17/2021 Update:

PPM 3015 is centered on the safety and security of all Kansas State University employees, students, visitors and guests. The policy stipulates that threats, threatening behavior, acts of violence and any conduct that substantially disrupts another’s work performance or the University's ability to execute its mission are prohibited. The policy outlines a process for reporting this conduct, analyzing its impact and the university response.

In examining current processes and practices and how those are applied, as well as understanding historic utilization of the policy, the PPM 3015 Work Group has formed two sub-teams with the following focuses/updates:

• Gathering policy stakeholder information/feedback
  • The stakeholders sub-team has developed a survey for university stakeholders to allow input on PPM 3015, Threat Management Policy as it relates to the Policy and Process Review through an anti-racist lens. The survey will allow participants to address their familiarity with the policy, if they have utilized the policy, and what suggestions they might have. That survey will be distributed to university stakeholders this spring.
• Conducting a gap analysis among peer institutions
  • The gap analysis sub-team has reviewed the Threat Assessment policies at 14 peer institutions, analyzing the policies on a number of topic areas, noting significant differences and offering suggested changes for consideration.

The proposal is under final review, which concludes the work of this sub-committee.

3/30/2022 Update:

• February 2022: A final proposal was submitted to University administration outlining the three structure options for student organizations and an official recommendation.
• January 2022: The sub-workgroup presented a proposal with three organization structure options to the larger workgroup for review and selection of a preferred option to recommend to University administration.
• November 2021: A sub-workgroup composed of K-State staff, students and community advisors was established to specifically review the structural relationship of student organizations to the university.

8/11/21 Update:

• During 2020-2021 academic year, the subcommittee met monthly and focused on information gathering to assist in moving forward with any future policy adjustments and/or changes.
  • A campus-wide survey was distributed in spring 2021 gathering feedback from roughly 1,000 faculty, staff and students.
  • Additionally, a review of Big XII comparable institutions’ student organization policies was completed, as well as a best practices review among both peer and aspirational campuses.
• A proposal for phase one changes was submitted and reviewed by Vice President for Student Life. These changes received support and are being drafted with anticipation for release in the fall 2021 and spring 2022 semesters.
• Throughout the month of June, ten virtual Listening Circles were hosted to gather feedback from students regarding the current student organization policy.

Academic year 2021-2022 timeline

Moving into the fall semester, here are some highlights/timelines to look forward to:

• September: Recruit new sub-committee team members, onboarding or re-orienting committee members, host in-person/virtual student and faculty/staff Listening Circles regarding the current policy
• October: Draft any policy adjustments/changes and preview to university administrators
• November: Update draft policy adjustments/changes and preview with students, faculty and staff for feedback
• December: Finalize draft policy adjustments/changes and share with administrators for official approval
• January–June: Focus on implementation, budget and personnel impacts

3/31/21 Update:

The student organizations sub-group outlines their objectives as follows:

• Identify the relationship between organizations and university (ISO/DSO structure)
• Determine “registration” vs. “recognition” of organizations
• Determine method for managing any conduct related instances (individual vs. organizational)
• Review limits under first amendment and Title IX jurisdiction
• Clarify benefits associated with registration on campus (funding, marketing, space, logo/name, etc.)
• Registration process and timeline

Spring 2021 timeline

• January 28: Assign work areas/groups, time for questions/discussion; Consider plans for constituent feedback (survey, focus group discussion questions, audience, etc.)
• February 23: Promising Practices Review: Registration timeline, registration types, registration requirements, approval process, ISO/DSO designation
• March 24: Deploy constituent feedback survey, Continue review best practices/trends and comparison policies/processes from peer institutions
• April 9: Review constituent feedback, identify areas needing further review/discussion
• April 20: Discussion of planned adjusted policy components; draft policy wording edits recommendations
• May 5/May 15: Finalization of recommendations report and submit
• May/June: Policy edits approved, finalized and communicated to campus community
• June/July: Organization registration processes updated and finalized
• August/September: Organization Registration Policy takes effect with 2021-2022 registration

4/4/22 Update:

The PPM 3010 Anti-Discrimination policy group has drafted recommendations to reorganize the current policy into two policies: An anti-discrimination policy addressing Title VI and Title VII; and a separate policy addressing Title IX. The current Title IX policy draft and future adjustments will require more conversation after we receive awaited federal regulation adjustments.

8/6/21 Update:

• The Action Step 2 sub-committee on PPM 3010 met in June and July to review examples of policy structure for Title VI, VII and IX policies at peer institutions and identify best practices for restructuring PPM 3010.
• The sub-committee agreed on separating PPM 3010 into two policies and created outlines for each: One policy outline for Title VI and VII, and one policy outline for Title IX. The outlines included the identification and organization of key categories of information making it easier for individuals to find what they are looking for in a policy. Additional helpful information not currently included in PPM 3010 was identified and added to the outlines.
• Each outline was divided into three sections for writing assignments that were divided among the sub-committee members. August 20 was set as the deadline for returning first drafts.
• The sub-committee will meet again to review and refine the draft policies with the goal of having final drafts for approval by early October 2021.

• Advisors:
  • Andy Thompson, Senior Associate Dean of Students and Director of the Office of Student Life
  • Laurel Moody, Assistant Dean of Students
• Judicial Branch Representation:
  • Ashton Hess
  • Grace Wheeler
  • Annaleigh Hobbs
• Undergraduate Student Representation:
  • Vedant Kulkarni
  • Miranda Urban
  • Nakayla Flemon
  • Michaela Ross
  • Tyler Burns
  • Kya Crocker
  • Abigail Archibong
  • Cara Bruce
  • Brenda Heard
  • Natassja Norwood
  • Shaelyn Ward
  • Logan Ragsdale (K-State Polytechnic)
• Graduate Student Representation:
  • Chelsey Arnold
• Faculty Senate Representation:
  • Dr. Jessica Falcone

• Tanya Gonzalez, Professor, English, Arts and Sciences and Faculty Senate past president, chair
• Amy Betz, Assistant Dean, Engineering
• Chardie Baird, Professor, Sociology, Arts and Sciences and Director, KAWSE
• Bess Bookout, Graduate Student, Biology, Arts and Sciences
• Kimberly Charland, Senior Instructor, Accounting, Business Administration and Faculty Senate Faculty Affairs co-chair
• Wayne Goins, University Distinguished Professor, Music, Arts and Sciences
• Loren Greenman, Assistant Professor, Physics, Arts and Sciences and college diversity committee member
• Robert Hachiya, Associate Professor, Education and college DEI committee member
• Sabine Hoff, Junior, Bakery Science and Global Food Systems, Agruculture
• Debbie Mercer, Dean, Education
• Wendy Ornelas, Professor, Architecture, Architecture, Planning, and Design
• Bryan Samuel, Chief Diversity and Inclusion Officer
• Be Stoney, Associate Professor, Curriculum and Instruction, Education

• Thomas Lane, Vice President for Student Life and Dean of Students (Chair)
• Clara Kientz, Assistant Director, CARE Office
• Kedric Elmore, Event Coordinator, K-State Student Union
• Victor Andrews, Graduate student
• Bente Janda, Assistant Dean, Student Services and Recruitment, College of Business Administration
• Lorenza Lockett, Assistant Professor, Sociology, Anthropology and Social Work
• Jay Stephens, Vice President for Human Capital Services
• Andy Thompson, Senior Associate Dean and Director of Student Life

• Adrian Rodriguez, Associate Vice President for Student Life
• Kelli Farris, Executive Director for Center for Student Involvement
• Ashley Douglass, CSI Liaison
• Erin Good, Associate General Counsel
• Pamela Erickson, Director for Student Success/Advising, K-State Global Campus
• Daniel Ireton, Associate Professor, Hale Library
• Trumanue Lindsey, Director for Diversity & Multicultural Student Life
• Brandon Haddock, Coordinator, LGBT Resource Center
• Stefan Yates, Special Assistant to CDIO
• Latania Marr, Graduate Student, EdD Curriculum & Instruction
• Ronaldo Lopez, Sr Mech Eng – B, Minor - Bus
• Vedant Kulkarni, Sr Mgmt Info Systems-B, Mass Communications –BS
• Yusuf Ciftci, Sr Biochem – BS, Pre-med – N, Minor – Pol Sci

• Linda Cook, Chief of Staff and Director of Community Relations, lead administrator
• Shari Crittendon, General Counsel
• Erin Good, Associate General Counsel
• Kimathi Choma, Asst. Dean, Diversity, Recruitment and Retention, College of Arts and Sciences
• Zelia Wiley, Asst. Dean, Diversity Programs, College of Agriculture
• Stephanie Lott, Director of OIE and Title IX Coordinator
• Paul Volino, Sr. Employees Relations and Engagement Specialist, Human Capital Services
• Brandon Haddock, Student Services Coordinator, LGBT Resource Center
• Roberta Maldonado-Frazen, Instructor, Cargill Fellows Administrator, Leadership Studies
• Clara Kientz, Director of Center for Advocacy, Response and Education
• Sara Haggard, Junior, Biochemistry