Schedule of Charges
A Schedule of Charges must be submitted to the Division of Financial Services and approved for all products and services offered by University departments.
All activities, no matter how small, must have a price that can be substantiated, have a breakeven pricing schedule, abide by policies governing unfair competition, and be reviewed and updated on a regular basis. In addition, all federal and non-federal sponsored agreements must receive the lowest rate available, as specified in 2 CFR Part 200.468.
Any sale of products or services by a Regents institution, its auxiliary enterprises, or an affiliated corporation of a Regents institution. All hereinafter collectively referred to as "institution(s) is deemed appropriate only if such sale is an integral part of, or reasonably related to, an activity which is essential to the fulfillment of the institution's instructional, research or public service missions.
Schedule of Charges Information
Examples of Completed Forms
Blank Forms
Policies and Procedures Manual (PPM) Chapters
- Schedule of Charges (SOC) PPM 6085
- Policy on Sales of Products and Services PPM 6080
- FIS Instructions PPM 6030
Helpful Tools and Information
State appropriated and federal funds should not be used to support SOC activity.
All expenses (including salaries) and revenue should post to the same FIS account.
- Schedule of Charges Presentation
- NCURA Service Centers webinar (eID and password required)
- Program Cost Account (PCA) Codes
- Facilities and Administrative Costs (IDC Rates)
- FIS Revenue Object Codes - Short List for Departments
Salaries, Wages & Benefits
State appropriated and federal funds should not be used to support SOC salary activity.
12 Month Employee = 2,080 Hours/Year
9 Month Employee = 1,600 Hours/Year
Equipment Depreciation
This option is only applicable when sales are not made primarily to grant or contract accounts. Other restrictions may apply.
FIS Discoverer Report “ZFA Fixed Assets”: Property Number, Purchase Date, Object Code, Acquisition Code
Items may not be fully depreciated using Board of Regents Useful Life when first included in a SOC.
Use Acquisition Code to verify equipment was purchased with non-federal funds
Depreciable Life
|
Object Code & Equipment Type |
Useful Life |
|
4010 Agricultural |
8 |
|
4020 Household |
8 |
|
4030 Office |
8 |
|
4040 Professional & Scientific |
8 |
|
4050 Automobiles |
5 |
|
4060 Trucks & Mobile |
5 |
|
4080 Shop & Maintenance |
8 |
|
4090 Other |
8 |
|
4091 Art Collection |
5 |
|
4100 Livestock |
8 |
|
4110 Books |
5 |
|
4120 Reprographic |
8 |
|
4130 Microcomputer Systems |
3 |
|
4160 Information Processing |
3 |
|
4180 System Software |
8 |
|
4610 Telecom Terminal |
8 |
|
4620 Telecom Switch |
8 |
|
4630 Telecom Transmiss |
8 |
|
4640 Radio – Portable |
8 |
|
4650 Radio – Fixed |
8 |
|
4660 Data Communication |
8 |
|
4980 Intangible Software |
8 |
The above Depreciable Lives are in compliance with Kansas Board of Regent’s Depreciation Policy. Another depreciable life is allowable, however, must meet industry averages and requires justification and documentation.