Campus Business Payments

Business being done on campus can be accomplished in a variety of different ways. Please review the options available below and decide what service would be best for your department or organization.

Credit Card Terminals

Any staff member or student worker that will be using the credit card terminal must complete the required PCI training before handling credit card information and processing payments.

Traditional Credit Card Terminals

FD150	Verifone V400c
The FD150 credit card terminals (shown with optional PIN pad) are used across multiple departments and DSO's on campus. These terminals accept swipe, chip, contactless and manually keyed in transactions. Terminals require a dedicated ethernet line for security purposes.	Also available is the Verifone V400c, an easy-to-use touchscreen payment solution. An optional pin pad is also available. Supports ethernet or wi-fi.
For more information on this device, please view Fiserv's information on their website.	For more information on this device, please view Verifone's information on their website.

Mobile Credit Card Terminals

Clover is a mobile credit card terminal option available to departments and DSOs. The company offers a variety of products, specifically the CloverGo and the CloverFlex.

CloverGo	CloverFlex
The CloverGo connects to a dedicated tablet (department supplied) via Bluetooth. The Clover app on the tablet acts as your cash register. Payments can be accepted anywhere within range of the secure KSU wi-fi. It accepts chip, swipe and contactless payment types and is great for wireless use cases.	The CloverFlex looks like a traditional credit card terminal but with a touch screen. Does not need to be paired to a separate tablet. Payments can be accepted anywhere within range of the secure KSU wi-fi. These terminals can process swipe, chip and contactless payments.
For more information on this device, please view Clover's information on their website.	For more information on this device, please view Clover's information on their website.

Order a Terminal

To order a credit card terminal, complete the merchant ID request form and return the form to treasurymgmt@ksu.edu. Typical turn around time from when the terminal is ordered to when the terminal is installed and ready for use is 2-3 weeks.

Online (eCommerce) Options

Transact Storefronts and Checkout

Transact (formerly Cashnet) is K-State's official enterprise-wide eCommerce solution.

Learn why eCommerce may be right for your department/organization.

Storefront

A Transact storefront allows for an online store to be set up that contains the different items you are selling. Customers select the items they want to purchase and pay via credit card all in Transact. Funds flow directly to your provided state account on a daily basis as payments are received in Transact. Emails can be sent to staff members when a customer completes a transaction and reports are available in the system to display all relevant transactions.

Please view an example of a storefront.

If you would like to request a storefront, please fill out the storefront request form.

Checkout

Transact checkouts can be used when an existing website that allows customers to select what they want to purchase is already in place and you just need a secure method for processing the actual payment. Transact checkouts can also be used with 3rd party solutions that are able to integrate with Transact.

Third Party Vendors

In cases where the other available campus solutions do not meet the needs of a department, third party solutions may be considered. All third party solutions require IT Security and Treasury Management approval.

If you are interested in being able to take payments via credit card or have questions about the options above, email treasurymgmt@ksu.edu for assistance.

For the complete list of policies and procedures in regards to doing business on campus, see Chapter 6000 of the KSU Policies and Procedures Manual.

DSOs can get additional information about doing business on campus by reading the Departmental Student Organizations Business Practice Guide from the Center for Student Involvement.