Direct Deposit Reminders

August 29, 2024

The beginning of the fall semester is underway. Payroll asks for your continued support as new employees are onboarded through PageUp and HRIS, ensuring that Direct Deposit information is accurate and ready for the next pay cycle.

The Direct Deposit Form has been updated and can be found on the payroll website. Older direct deposit forms should be removed from use immediately. In addition to the updated form, instructions for making changes to direct deposit (first time setup, adding another account, editing accounts) and FAQs are also available. As a reminder, each direct deposit account should be accompanied by proof of account (voided check, deposit slip, bank direct deposit authorization form, etc.) before they can be entered into HRIS. If an employee does not have their direct deposit form completed at the time of hire, they are encouraged to update their direct deposit information on their own through HRIS Employee Self Service once their eID has been created.

Where possible, please assist new employees in ensuring that their direct deposit form is completed accurately, signed, and has supporting documentation. Direct deposit errors will cause a delay in employees receiving their pay. If a bank rejects efforts by the state to deposit funds, a check will be sent to the employee through the address on file in HRIS. Should this happen, employees can expect to receive their pay in 10-14 business days.

We are here to help. If you have any questions, please contact the payroll team at payrl@ksu.edu.

Tuition in Lieu of Salary

August 21, 2024

As departments prepare for the fall arrivals of graduate students, please note deadlines pertaining to Tuition in Lieu of Salary (TILS).

Departments should have all TILS paperwork submitted to the Cashier’s Office no later than Friday, September 6.

As a reminder, Tuition in Lieu of Salary is treated as a fringe benefit for tax purposes. Graduate Research Assistants receiving this benefit should expect to pay higher taxes as a result for pay periods ending 09/14/24 – 11/23/24 - a total of six pay periods. Departments are responsible for communicating the tax impact of TILS with their graduate students.

To ensure accurate and timely processing of Fall 2024 Tuition in Lieu of Salary payments, please note the following:

• Again, GRA’s are not aware of taxation on the tuition amount until they receive their paycheck. It is the departments responsibility to communicate the tax impacts of TILS.
• Employee paperwork must be entered in HRIS as a GRA for them to be taxed.
• Research Assistants, Instructors, Graduate Assistants, and Graduate Teaching Assistants can be enrolled in classes but are not eligible for tuition in lieu of salary.
• If GRA’s are terminated before the end of the taxation period: Departments must contact the Division of Financial Services, Cashier’s Office (sponsorship@ksu.edu), notifying the office of this change. Proper notification ensures all taxes are applied prior to termination.
• Any changes to tuition and/or fee amounts should immediately be reported to the Cashier’s Office to modify and correct tax reporting on future paychecks.
• Late submission of TILS forms causes a financial hardship to the GRA. Please adhere to the September 6, 2024, deadline where possible. If a delay is unavoidable, departments should submit the forms as soon as possible and inform the employee that the tax impact will be increased as a result.

Questions can be sent to sponsorship@ksu.edu and/or payrl@ksu.edu.