Sprintax Calculus

The purpose of Sprintax Calculus is to determine a foreign individual’s tax status and whether tax exemptions or treaties are available.

Kansas State University is required to comply with United States immigration and tax law when issuing payments to foreign nationals. To comply with these requirements and to process your payment(s) as quickly as possible, you must enter specific data pertaining to your immigration and tax status into Sprintax Calculus. You are also required to upload the following documents in the Document Exchange location of Sprintax Calculus that apply to your Visa status in order to verify the information you have entered into the Sprintax Calculus Software:

Passport
Admission Record or I-94 (this is electronic and can be printed at https://i94.cbp.dhs.gov/I94)
Social Security Card (if you do not have one, you can still complete the data entry)
Immigration Document (I-20, DS-2019, I-797 or employment authorization card)

The Office of International Student and Scholarly Services (ISSS) and DFS Payroll are not in a position to provide individualized tax advice.

Please be aware that failure to complete your Calculus record in a timely manner could cause your income to be taxed incorrectly. 

Using Sprintax Calculus

The Sprintax Calculus process should be completed upon employment at Kansas State University, and also annually in December prior to the start of each new upcoming calendar year.

Sprintax Calculus Login

Required Steps

Request access
- Send an email to foreignnationaltax@ksu.edu to request user access to Sprintax Calculus (need to create).
- Your e-mail message should contain your full legal name and e-mail address.
When you receive your activation email for Sprintax Calculus
- Follow the instructions that are provided in the activation email to activate your Sprintax Calculus Account (NOTE: you should NOT use Sprintax directly to sign in. You will need to use the activation link provided in the email to access Sprintax Calculus correctly).
Enter the requested information in the Sprintax Calculus Software
- You will see a progress tab with the required information.
- All fields with the symbol * are required fields that need to be answered.
Upload all related documents in the document exchange

Copy of Visa - (All Visa Types except for the WB Visa Waiver, which is obtained by completing an ESTA application)
Copy of Passport - (All Visa types, including Visa Waiver)
Passport Stamps - (some locations are no longer providing the stamp the I-94 would be the record of entry)
DS-2019 (J-1 Visa Only)
I-20 (F-1 Visa Only) – If you are on OPT, you will also need to provide a copy of your EAD card front/back. If you have not received the EAD card, you will need to provide your approval letter.
Copy of I-94 and I-94 Travel History (All Visa Types – you can retrieve the I-94 and the I-94 Travel History from the following link: https://i94.cbp.dhs.gov. Click on the tab that reads "get most recent I-94," then click on I-94 to get this traveler’s travel history.

Review, sign and date the available tax forms
- Review and e-sign your tax forms when they are available.
- Once the tax forms are e-signed, DFS Payroll is notified that you have signed and returned the necessary tax forms.

Once the data is complete, a tax treaty analysis will be performed. If you are eligible for tax treaty benefits, you will receive additional instructions on how to claim these benefits.

Annual Treaty Renewal

Tax treaty benefits must be renewed annually.

In November, you will receive an email from Calculus reminding you to renew your treaty benefits.
Complete the steps outlined in the email to renew your treaty benefits.
The renewal must be completed by the December deadline set forth in the email to ensure the benefits are applied in January.
If you miss the December deadline, your treaty benefits will begin with the next pay period after you sign and submit the treaty document.

K-State will not refund any taxes withheld on payments made prior to receipt of signed treaty paperwork.

Support

Resources and guidance for completing your Sprintax Calculus Profile:

Sprintax Videos
Sprintax Calculus Job Aid
Sprintax Complete Instruction User Manual

For additional questions regarding Sprintax Calculus, please contact the Division of Financial Services Payroll Office at foreignnationaltax@ksu.edu.