University-Wide Established Contracts and Department Established Contracts

Buying from established University-Wide and Department contracts saves time and money. Benefits of using established contracts include:

• No competitive bid requirements
• No sole source requirements
• Pre-negotiated terms and conditions
• Designated contract sales representatives to assist with product selection, installation, training and returns
  
  

ContractsFind available contracts listed in the Contract Lifecycle Management tool under department 00000 Campus Wide Contracts.

Subject Matter FacilitatorNot every contract available to KSU appears in the Contracts Search. If you cannot find what you need, contact the appropriate Subject Matter Facilitator listed here.

Contract Search GuideFind additional guidance on how to use the CLM Contracts Search feature.

Other Contract Sources

Per K.S.A. 75-3321, any person authorized to purchase materials and supplies for the University and operating in Kansas shall purchase from the State Use Catalog, which includes “Products and Services Manufactured and Offered by Blind and Severely Disabled Kansans,” at any time when the listings in that catalog will meet the needs of the University. More information regarding the State Use Program may be found here.

 

State of Kansas Contracts

Many State of Kansas contracts are open to political subdivisions, making them available for University use. State of Kansas contracts can offer the same benefits as an established KSU University-Wide contract. Some State of Kansas contracts are "purchase ready," meaning you may use your University BPC or issue a PO to the vendor to initiate the purchase if the amount is less than $10,000. Other State of Kansas contracts involve signing a participation agreement or addendum. Any contract that requires an agreement to any terms or the signing of any documentation should be submitted first through the CLM request portal for review by Purchasing and Contract Services. You may access the complete list of State of Kansas Contracts here and by clicking on Contract Search. Contracts that state "Yes - Political Subdivisions" in the Political Subdivision Availability may be used.

 

Cooperative or Consortium Agreements

Cooperative or consortium agreements are where two or more entities combine their requirements to realize volume cost advantage. The university may use these contracts, even when unlisted in the cooperative purchase, provided the solicitation process meets state and university requirements. Cooperative agreements reduce administrative costs, eliminate duplication of effort, provide lower pricing and take advantage of expertise and information that may not be available in the current university environment. A cooperative agreement meets open procurement requirements after it undergoes a comprehensive and public solicitation process that meets the University solicitation requirements. Cooperative agreements require vetting by Purchasing and Contract Services to ensure all terms and conditions the university must agree to participate in the cooperative agreement. The university has vetted the following cooperative vendors as meeting university solicitation standards:

• E&I
• Equalis Group
• NASPO ValuePoint
• OMNIA Partners
• Sourcewell

Cooperative vendor agreements not listed in the CLM as a University-Wide Contract must be requested through the CLM before use. Any terms and conditions must be vetted prior to business activity and engagement.