Graduate School

Formatting requirements - Word 2013

The Graduate School has the following formatting requirements for ETDRs. See Guidelines for Electronic Theses, Dissertations, and Reports (ETDR) for full details.

Fonts

Any standard 10 or12 point font is allowed. Non-standard fonts may be used as long as they are legible and approved by your committee and the Graduate School. Styles in the template are set to use 12 point Times New Roman font. See the Styles section for details on how to change the font or font size.

Line spacing

Line spacing in the template is set to 1.5. Double spacing is also acceptable. Long quotations, footnotes, multi-line captions, and bibliographic citations may be single-spaced. To change to-double spacing, follow these steps:

  1. Select the paragraph
  2. In the Paragraph section of the Home tab, pull down the menu next to the Spacing icon.
  3. For double space, click 2.0

Note: Decide early on what line spacing you want, because this is difficult to change throughout the entire document.

Margins

All margins should be 1 inch, and are set that way in the template. To allow for binding a personal paper copy, the left margin may be set to 1.5 inches by following these steps:

  1. Click anywhere within the document.
  2. On the Page Layout tab, click Margins.
  3. Click Custom Margins.
  4. Select 1.5" for the left margin.
  5. Under Apply to select Whole document.
  6. Click OK.

Footnotes/Endnotes

Use Arabic numerals (1, 2, 3) to indicate a note in the text. Notes may be numbered consecutively throughout the entire manuscript or consecutively within each chapter. Notes can be placed at the bottom of the page (footnotes), at the end of a chapter, or at the end of the document (endnotes). Numbering and placement must be consistent throughout the document.

The template is not configured to use a particular citation style (APA, MLA, etc.). You will need to enter your citations manually in the correct style, or use bibliographic management software that will integrate with Word, such as EndNote or RefWorks.

Page Numbers

Page numbers must be displayed at the bottom of the page, either centered or right-justified. The Graduate School has specific requirements for how pages are numbered:

Table 1. Page numbering requirements

Document Section

Page Number Displayed

Page Count

Preliminary pages (before the Table of Contents)

 No

Begins with the first page in your document.

Table of Contents up to but not including first page of Chapter 1.

Lowercase Roman numerals (i, ii, iii, etc.).

Continues from Preliminary pages

Chapter 1 to the end of the document.

Arabic numbers (1, 2, 3, etc.).

Begins with “1” on first page of Chapter 1

All requirements for page numbering are included in the template. As you work with your document, it’s possible to disturb the required formatting. If you notice problems with your page numbering, see the Page Numbers section for specific steps to troubleshoot the problem.