Family and Medical Leave (FMLA)
The Family and Medical Leave Act (FMLA) entitles eligible employees of covered employers to take unpaid, job-protected leave for specified family and medical reasons with continuation of group health insurance coverage under the same terms and conditions as if the employee had not taken leave.
Who is eligible?
You are eligible for FMLA if you are an active employee and meet the following requirements:
- You have been employed by the State of Kansas and/or the University for at least 12 months within the last seven years, AND:
- You have worked for the State of Kansas and/or the University for at least 1,250 hours within the 12 month period immediately preceding the qualifying event (qualifying events are explained in the next section).
What is a qualifying FMLA event?
Events that may qualify you for the use of FMLA include:
- Birth and care of a newborn child.
- Placement of a child through adoption or foster care.
- Serious illness or injury rendering you unable to perform the duties of your job.
- Such an illness can include a physical illness/injury as well as a mental health illness.
- An inability to perform the duties of your job could be on a continuous basis, requiring continual absence from work, or on an intermittent basis for appointments, therapy treatments, or unexpected flare ups of a condition.
- Care for a family member (parent, spouse, son, or daughter under 18, or over 18 if qualifying) with a serious illness or injury.
- A qualifying exigency occurs while your spouse, son, daughter, or parent is on active duty or called to active duty status in the National Guard or Reserves in support of a contingency operation to manage the service member’s affairs.
- Care for a covered service member, who you have a qualified family relationship with, who has suffered a serious injury or illness in the line of duty or had an injury or illness that existed before the beginning of the member’s active duty and was aggravated by service in the line of duty while on active duty.
FMLA Coverage
Each employee eligible for FMLA coverage is entitled to 12 work weeks of paid or unpaid leave during any 12 month period, beginning the first day leave is taken. If spouses are both KSU employee and eligible for FMLA leave coverage, each employee is entitled to up to 12 work weeks of such leave based on qualifying FMLA conditions. During an employee’s approved FMLA period, the employee is required to exhaust all paid leave balances before going onto FMLA leave without pay status.
How do I report an FMLA absence?
- If you are absent from work, please follow your department’s normal call-out procedures.
- You can report your FMLA absence in any of the following ways:
- Online form coming soon
- Email fmla@ksu.edu
- Communicate the need for FMLA to your Supervisor and/or HR Liaison
- Call HR Benefits at 785-532-3549.
Frequently Asked Questions
Employees
Supervisors
HR Liaisons
Related KSU Policy and Procedures Manual Chapter:
Request Forms & Related Links:
- Leave Request-Hourly (Non-Exempt) Employees
- Leave Request-Salaried (Exempt) Faculty and Staff
- University Handbook, Section E: Leaves, Insurance, and Retirement Programs
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