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Kansas State University

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Form directions and/or additional information are provided in the Instructions or Information Column or within the form.

Technical Support for Forms:
Kathy Kugle (785) 532-1885
or email


Division of Human Resources
Kansas State University
103 Edwards Hall
Manhattan, KS 66506-4801
785-532-6095 (fax)
8 a.m. - 5 p.m. (CST)
Contact HR

Personnel Forms

Personnel transactions are handled by the Payroll & Employee Data section. Refer to Personnel Transaction Checklists for appropriate form use and required forms

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Alphabetical List of Personnel Transaction Forms
FORMS by NameDatedInstructions
or Information
Affiliated Person or Emeritus Faculty Form (PER-22) 7/2013 Included RTF Word PDF  
Agreement of Understanding for Overlapping Appointment (PER-28) 10/2004 Military Service Policy RTF Word PDF  
Agreement for Limited Term Appointment (PER-43) 10/2004 PPM 4460.40 RTF Word PDF  
Agreement for School Employee Appointment (PER-21) 08/2013   RTF Word PDF  
Appointment Form (PER-38) 07/2013 Unclassified
RTF Word PDF  
Authorization to Release Information 10/2004 PPM 4010 RTF Word PDF  
Background Check Request Form (PER-59) 01/2013 Background Checks
Background Check Form Instructions
RTF Word 2010 PDF  
Change or Separation Form (PER-39) 07/2013 Unclassified
Grad Student
RTF Word PDF  
Emeritus Faculty or KSU Affiliated Employee Form (PER-22) 7/2013 Included RTF Word PDF  
Employee Separation Checklist (PER-24) 02/2008 Classified Separations
Unclassified Separations
PPM 4950
RTF Word PDF  
Employment Eligibility Verification (I-9) 03/2013 Included     PDF  
Exit Interview for Classified Employees (PER-16) 10/2013 PPM 4950 RTF Word PDF  
Exit Interview Letter at Resignation 06/2007 PPM 4950     PDF  
Exit Interview Letter at Retirement 06/2007 PPM 4950     PDF  
Faculty and GTA Spoken English Competency Assessment Sheet (PER-20) 08/2010 Unclassified
Graduate Student
RTF Word PDF  
KSU Foreign National Tax Information Form (PER-15) 07/2007 Visa Classifications RTF Word PDF  
Graduate Student Appointment Form (PER-41) 02/2013 Instructions RTF Word PDF  
Hourly Student Data Sheet (PER-40) 02/2013 Instructions
RTF Word PDF  
Intellectual Property Agreement   Information RTF Word PDF  
Leave Balance Correction Sheet (PER-9) 10/2013 Information RTF Word PDF  
Mid Year Base Salary Increase Form (PER-46) 12/2003 Included RTF Word PDF  
9 Month Unclassified Summer Transactions (PER-45) 04/2013 Instructions RTF Word PDF  
Non-Resident Alien Forms   Non-Resident Alien Employment        
Out-of-Office Availability Addendum (PER-63) 05/2011 PPM 4660RTFWordPDF 
Overtime Compensation Agreement for Non-Exempt Employees (PER-34) 02/2007 PPM 4220.70 RTF Word PDF  
Payroll Transfer Form (PER-44) 04/2009 Instructions     PDF Excel
Position Data Sheet (PER-36) 07/2013 Unclassified
RTF Word PDF  
Substance Abuse Policy Affirmation Form 5/2007 Information RTF Word PDF  
Tax Clearance Information Form for Candidates and New Hires (DA-2004a) 05/2004 Information     PDF  
W-4 Employee's Withholding Allowance Certificate
OR Update online in Employee Self Service
2014 Included
Withholding form
Kansas Employee's Withholding Allowance Certificate (K-4)
09/2007 Information     PDF  
W-9 Request for Taxpayer Identification Number and Certification 8/2013 Included     PDF