Direct Deposit is also known as Electronic Funds Transfer (EFT). It is the transfer of funds from the State of Kansas account to an individual employee's checking or savings accounts at a participating bank, savings and loan association or credit union. The term bank is used generically in this document to describe any bank, savings association or credit union.

Effective Oct. 1, 2010 all active State of Kansas employees are required to use electronic payment to receive payroll and travel and expense payments. Employees can be paid using traditional direct deposit to a checking or savings account or a payroll paycard. More information regarding payroll paycards can be found on the Paycard page.

No.

No. You may have your pay deposited to any U.S. Bank which is a member of the Automated Clearing House (ACH) network.

Yes, you may choose up to a maximum of nine (9) direct deposit accounts for payroll. These may be at multiple banks and/or multiple accounts within a bank and can include payments to a payroll paycard. You may indicate a dollar amount or a percent of net pay for each account. For travel expenses, the account labeled “Remaining Balance” is automatically used by the system.

Your Department Human Resources Liaison will help you to complete form PER-58, “Authorization for Direct Deposit of Employee Pay”.

• Proof of the account is required to accompany the PER-58. The most common type of proof is a voided check and/or a deposit slip for a checking account and a deposit slip for a savings account.(See the next question for details on proof of account.)

Bank transit (routing) numbers and account numbers are printed at the bottom of checks and deposit slips. Bank transit numbers are always nine digits and are generally found in the bottom left-hand corner. Please note that for direct deposit purposes, the transit number will not begin with ‘5’. The number of digits in account numbers will vary up to a maximum of 17. Be careful not to include a check number which may also appear at the bottom of your check as part of the account number.

• If you do not use checks or deposit slips, you may obtain a Direct Deposit Request form from your bank/financial institution. This form may also be available online at your bank’s website.
• Accuracy of bank transit (routing) numbers, account numbers, and account type is critical for successful direct deposit. If there are any questions about the information, it should be verified with your bank. Do not guess.
• The banking and account information will be entered into the computer system by the Payroll Department based on the details of the PER-58 and provided proof.

Employees may view their paycheck data through the Employee Self Service in HRIS.

• The net pay distribution section at the bottom of the View Paycheck screen will list the account number and amount of the deposit. Paychecks may be viewed on the Monday before a Friday pay date for regular on-cycle paychecks. Paycheck data for adjustments or supplementals processed in an off-cycle payroll run will be available the day after the off-cycle was completed.

The same day as the direct deposit is made to your bank. Regular pay dates are every other Friday.

This is unlikely; however, if it should occur,

• Contact your financial institution. They should be able to tell you if a deposit was attempted but rejected for some reason. They can also tell you if the deposit can be manually posted to the account or if they are rejecting the deposit back to the State of Kansas. Verify the information that will need to be corrected for any future deposits.

• If the deposit is rejected, once the State of Kansas has received it, a paper check will be issued to you and mailed to your mailing address that is in HRIS. (Please verify that your address is correct.) This will take 7 to 10 days to be received.

• When necessary, you can update your information in HRIS or contact your Department HR Liaison to complete a new PER-58 form.

You may make changes to your information through Employee Self Service in HRIS. or contact your Department HR Liaison to complete a new PER-58 form. Be sure to allow sufficient time for direct deposit information to be entered by Payroll Personnel.

• If you are closing your bank account, and you do not get the information updated in HRIS - Employee Self Service prior to the payroll processing deadline, the deposit could be rejected and returned to the State of Kansas. (See question above for what to do in this case.)
• NOTE: Payroll processing deadline for updating bank information is the Monday following a Friday pay date.

You may contact your Department HR Liaison, or contact the Payroll Department via email at payrl@ksu.edu. More information can be found online at: Information on Employee Direct Deposit