Photo Services Policies
Description of service
The primary focus of the photo services team is to provide professional images to help promote Kansas State University. Our services include photographing major university events and celebrations, marketing and promotional content, campus news, notable guests and supporters and the campus environment.
Business head shots and walk-in portrait days
We offer professional business portraits to faculty and staff as well as students who are in need of a portrait to promote their work for Kansas State University. To accommodate the large number of portrait requests, we offer walk-in portrait days. These are held from 10 a.m. to noon and 1 to 3 p.m. on the first and third Friday of each month at Dole Hall. No appointment is necessary. A digital proof will be emailed to you within five business days that you can use to download and/or print as needed.
Research and lab photography
The Office of the Vice President for Research has asked us to help ensure that all subjects in research and lab photography wear all appropriate safety gear necessary. This includes gloves and safety goggles. Please have these on hand for any research or lab requests.
Weekends and after-hour coverage
We do offer weekend and after-hour event coverage, however, all requests must be made at least 10 business days in advance. Due to the increasing demand of after hour activies, we no long offer our services for banquets and receptions.
Model releases
If your content will be used to promote Kansas State University, all models will need to complete a model release form (pdf). Please have all models included in any promotional photoshoots complete the form and have it available for the photographer before the photoshoot begins.
Embargo
All photography galleries are protected under an embargo by the original client for four months, which will give that client exclusive use of the images for that time. After four months, the gallery will be opened to university use. Photos taken during our bi-annual Admissions photoshoots will be embargoed for 4 years. These photos have specific uses for particular marketing pieces.
What to expect/end product
After your event has been captured, you will receive an email with a link to a digital gallery of your images on K-State's Zenfolio page along with a password to access your gallery within two weeks from your photoshoot. The files are uploaded as .tiff files to give you and your designers the highest resolution possible. If you would like JPG files, please include that in your request. Once you have the gallery link, you can use the digital images as you please. If you'd like to have a hard copy of any photos, you can either use Zenfolio to make the order, or download the digital image and print it elsewhere.
If you have any questions, please contact your client manager or call 785-532-2535.
