Report It

Threat Management Team

The Threat Management team (TMT) assesses and coordinates the response to significant campus situations and events on or around all Kansas State campuses involving faculty, staff and visitors. The TMT helps the community and its members return to a more normal functioning state and suggests future preventative measures.

These events may include:

  • Significant trauma.
  • Serious student situations involving medical or psychological concerns.
  • Campus threats or emergencies that directly affect the well-being of faculty, staff, students and the campus community.

Issues of inappropriate employee conduct are referred to Human Capital Services and Employee Relations and Engagement. Issues of inappropriate visitor conduct may be referred to the K-State police department.

TMT reports to the assistant vice president of risk and compliance.

Method of Operation - Crisis or Threat

An immediate crisis or threat should be reported as soon as possible to law enforcement (call 9-1-1) and the K-State police (785-532-6412). Following notification of law enforcement, a crisis or threat involving a K-State student should be reported to the Office of Student lLife (OSL) or the dean of students. Incidents involving faculty, staff, and campus visitors should be reported to risk and compliance. Additionally, a report may be filed using the Threat or Critical Incident Reporting form.

Step 1: Notified of a crisis or threat involving K-State Faculty, Staff or Visitor

Risk and compliance is notified for incidents involving faculty, staff, or visitors. The office will contact the Office of Student Life and/or Human Resources to confirm the individual’s status as a student or employee.

Step 2: The TMT chair initiates the TMT process

The TMT chair gathers necessary information regarding the incident and then may convene the CIRT, which may include situation-specific response personnel (SSRP). If the situation warrants, a TMT member may proceed immediately to the site of the incident or to the hospital.

If warranted, the TMT chair may call an emergency meeting of the TMT. The decision to have an emergency meeting is determined by the chair.

SSRP may be requested depending on crisis response needs.

The TMT works with the Division of Communications and Marketing, the dean of students and K-State police to coordinate a timely warning, campus emergency notification and any press releases or contact with the media regarding a crisis.

Step 3: The TMT meets

  • Assesses the reported incident(s).
  • Shares and gathers additional information.
  • Plans a response.
  • TMT members coordinate various services and ORC maintains documentation of actions taken.

In the event the TMT believes that it may be necessary to meet with an individual pursuant to the Threat Management Policy (PPM 3015), the following procedures will be followed:

  1. The TMT chair will use reasonable efforts to communicate with the individual as soon as practicable, giving the individual an opportunity to respond regarding the alleged conduct.
  2. The TMT chair will document the individual's response regarding the alleged conduct. If the individual does not respond, the TMT chair will document the efforts made to obtain the individual's response.
  3. If, based on the information available, the TMT chair determines a violation of PPM 3015 has occurred and risk mitigation measures are needed, the individual will be notified in writing as soon as possible. The decision of the TMT chair is the final decision of the university. All restrictions shall be made part of the employee’s personnel record.
  4. Nothing in this procedure shall prohibit the university from taking action to alleviate a perceived immediate threat.

Step 4: Family a K-State community support

  • Risk and compliance may contact family, alleged victims or others if determined necessary for health and safety.

Step 5: Post-event procedures

  • The TMT chair may provide a summary to members, including SSRP, to debrief and plan any appropriate follow-up programs or activities necessary.
  • The TMT members, including SSRP, will evaluate the procedures followed and make suggestions for revisions to the procedures.

Confidentiality

TMT members, as administrative agents in an educational institution, adhere to the laws and standards governing the disclosure of information to third parties both within and external to the University. Such information is disclosed only on an administrative need-to-know basis and only according to the relevant statutes that govern such disclosure.

Document created Aug. 12, 2021.