GSC Travel Awards Frequently Asked Questions

Yes! You must provide documentation that verifies your presentation or other activity. If you have this documentation available when you apply for a GSC travel award, please upload it in the application form. However, this documentation is NOT required at the time of application. You should indicate in the application what you intend to do at the conference. As long as you complete all other required parts of the GSC application by the respective application deadline, your application will be considered for funding. If selected for funding, you will be required to submit this documentation prior to travel.

Within 10 business days after the application submission deadline, travel award recipients will be notified about award decisions. A list of award recipients will be posted online. Due to the limited availability of funds and the competitive nature of the awards, it is possible that some applicants will not receive funding. Applicants not awarded funds will be notified via email.

GSC travel award funds are limited and award amounts will not be increased for applicants who do not have additional funding to cover their travel expenses. We encourage you to explore additional funding sources listed on our website.

No. If you do not claim the full amount awarded to you, you may not use the remaining funds for another event. You must submit a new application by the respective deadline to be considered for funding for a different event. Example: You are allocated a $500 award for domestic travel in October, and you claim $300 of the award. You also plan to attend a conference in April. If you submit a new travel award application by February 1 for your April travel event, you could receive up to $200 for domestic travel in April or up to $450 for international travel.

ONLY the following expenses will be reimbursed with a GSC travel award:
Conference/event registration
Airfare
Baggage fees
Lodging
Rental car and gas for rental car
Tolls
Parking fees
Public transportation (e.g - taxi, shuttle, subway, bus, Lyft, Uber)
Personal vehicle mileage (no receipts required, see state reimbursement rates)
Meals (no receipts required, see state reimbursement rates)

Students should pay for their travel expenses and not those of other students when possible. If sharing lodging, inquire about splitting the bill so that each student can pay for their own share and so that you will have a receipt showing exactly what you paid.

If making individual payments is not possible and one student makes the full payment, you can still be reimbursed for your share of expenses. If another student makes the full payment and you pay that student for your share, you must submit documentation showing the full payment made and documentation of your payment to the other student. For example, a Venmo or Paypal receipt of your payment to the other student is acceptable.

No. You will only be reimbursed for the total amount of your eligible expenses based on receipts.

Yes. Email gsctravel@ksu.edu requesting an extension. Failure to do so may result in a loss of your award.