Change My Benefits
Life changes can happen at any time and often cause stress while navigating the challenges associated with the change. Whether you are welcoming a new baby or experience changes in your marital status, we have provided some things to consider when these life changes occur.
Change State Employee Health Plan (SEHP) Coverage
What is a Qualifying Life Event?
A Qualifying Event is a recognized change in family status, such as marriage, divorce, the birth, or adoption of a dependent, the death of a spouse or dependent, or the gain or loss of group benefits for a spouse or dependent.
A qualifying life event allows you to make a mid-year change to your coverage if the change aligns with your change in family status, as long as you request the adjustment within 31 days of the event and provide the necessary documentation.
The change in status event must result in a gain, loss or change of coverage in an employer-sponsored group health insurance plan. This gain, loss or change can be for the employee, spouse, or dependent children and can be under either the SEHP or a group health plan sponsored by the employer of the spouse or dependent(s). The requested change of election must then correspond with the gain, loss or change of coverage and must be confirmed with documentation from the employer or carrier. All Change Requests must be submitted in MAP within 31 days of the Qualifying Event.
Employees can view the State Employee Health Plan Guidebook (pdf) for information about mid-year qualifying events and more.
Find information below on how to make changes to your benefits due to any of the qualifying life events shown below.
Congratulations on the addition to your family! When you welcome a child to the family, you may add them to your benefit plans within 31 days of the date of birth or date of placement for adoption.
- Add the new child to your coverage by using these step-by-step instructions.
- Appropriate Documentation to Upload to MAP Portal: A birth certificate or hospital birth announcement for newborns and dependent children including full name of the parent(s).”
Note: Enrollment for your new child is not considered approved until these steps are completed
When your marital status changes, you can add or remove your spouse/partner to benefit plans within 31 days of the event date. Examples include marriage, divorce, change in domestic partnership status, etc.
- Marriage: You can add your spouse to benefits through HRIS/ Employee Self Service. (See step-by-step instructions).
- Appropriate Documentation to Upload to MAP Portal: A copy of your marriage license.
- Divorce, legal separation, or dissolution of domestic partnership: You can initiate this change through HRIS/ Employee Self Service. (See step-by-step instructions here).
- Appropriate Documentation to Upload to MAP Portal: Divorce decree (Only the first and last page of the court document are needed, but those pages must include the date stamp by the court and the signature of the judge).
When you gain or lose group coverage elsewhere, you can modify your current benefit plan enrollment within 31 days of the date your other coverage begins or ends.
- You will need to upload official documentation to your MAP Portal. This is typically a document on company letterhead that contains the following information:
- The date coverage begins or ends
- The type of coverage that begins or ends (e.g. medical, dental, etc.)
- The names of all individuals affected by the gain or loss of coverage
Note: If you are adding a dependent for the first time, you will also need to submit official documentation that verifies their dependent status (e.g. birth certificate, marriage license).
Please contact benefits@ksu.edu for more information about permissible changes to your benefits during a leave of absence/leave without pay.
For all eligible employees, benefits will terminate on the last day of the month in which you leave employment, with the exception that your last day is the first day of the month- in this case your benefits would term that day. For more information about what happens to your benefits and leave when you terminate employment, visit the Leaving the University page.
You can make changes to your HSA at any time though the year. All you have to do is submit a communication form.
Additional Resources
- Appropriate Supporting Dependent Documentation
- KBOR Designation of Beneficiary Form (KPERS 7/99A)
- Change W-4/K-4 withholding in HRIS/ Employee Self Service
- Change Emergency Contact in HRIS/ Employee Self-Service
- KBOR Designation of Beneficiary Form (KPERS 7/99)
If you have any questions about acceptable documentation or qualifying life events, please reach out to benefits@ksu.edu.
