Leaving K-State

Before leaving K-State, please complete the following tasks:

Archive your work. Transfer all university-related work and items from your K-State email, Teams or personal OneDrive to a shared K-State account within your unit to ensure your team can access the files after you leave. Work with your unit's IT department or leadership to determine the best location for these items. Make sure to remove any personal items from your K-State account. Refer to the timelines below to see when your access will expire.
Archive your research. Ensure that all your research materials are properly archived.
Complete the Student Checklist. Review and finish all items on the checklist for students.
Complete the Employee Checklist. Review and finish all items on the checklist for employees.
Unsubscribe from mailing lists. Make sure to remove yourself from mailing lists.

Access to IT Resources

Below are the current guidelines and timeframes for K-State IT services. Access to resources may be modified in response to changes in university resources and policies.

Students and Graduate Students

Below is a list of what you will retain and lose when you leave K-State.

Retain* Access To:	Lose Access To:
eProfile Lafene Health Center Patient Portal Personnel records in HRIS Employee Self Service Student records in KSIS	Email & Calendar (after 2 years) Canvas (after 1 year) Duo Two-Factor Authentication (after 30 days ) Office 365 apps (after 1 year) OneDrive (after 1 year) Online library journals & databases Zoom GlobalProtect VPN

Employees and Retirees

Below is a list of what you will retain and lose when you leave K-State.

Retain* Access To:	Lose Access To:
eProfile Lafene Health Center Patient Portal Personnel records in HRIS Employee Self Service	Email & Calendar (after 30 days) Canvas Duo Two-Factor Authentication (after 30 days) Office 365 apps (after 30 days) OneDrive (after 30 days) Files stored on central file servers and Active Directory systems GlobalProtect VPN KSIS Zoom Adobe Creative Cloud (after 21 days) Online library resources. You can also become a community patron, see https://lib.k-state.edu/services-support/borrow/community-account.

Retain* Access To:

Lose Access To:

eProfile
Lafene Health Center Patient Portal
Personnel records in HRIS Employee Self Service

Email & Calendar (after 30 days)
Canvas
Duo Two-Factor Authentication (after 30 days)
Office 365 apps (after 30 days)
OneDrive (after 30 days)
Files stored on central file servers and Active Directory systems
GlobalProtect VPN
KSIS
Zoom
Adobe Creative Cloud (after 21 days)
Online library resources. You can also become a community patron, see https://lib.k-state.edu/services-support/borrow/community-account.

Faculty

Below is a list of what you will retain and lose when you leave K-State.

Retain* Access To:	Lose Access To:
eProfile Lafene Health Center Patient Portal Personnel records in HRIS Employee Self Service	Email & Calendar (after 240 days) Canvas Duo Two-Factor Authentication (after 30 days) Office 365 apps (after 240 days) OneDrive (after 240 days) Files stored on central file servers and Active Directory systems GlobalProtect VPN KSIS Zoom Adobe Creative Cloud (after 21 days) Online library resources. You can also become a community patron, see https://lib.k-state.edu/services-support/borrow/community-account.

Retain* Access To:

Lose Access To:

eProfile
Lafene Health Center Patient Portal
Personnel records in HRIS Employee Self Service

Email & Calendar (after 240 days)
Canvas
Duo Two-Factor Authentication (after 30 days)
Office 365 apps (after 240 days)
OneDrive (after 240 days)
Files stored on central file servers and Active Directory systems
GlobalProtect VPN
KSIS
Zoom
Adobe Creative Cloud (after 21 days)
Online library resources. You can also become a community patron, see https://lib.k-state.edu/services-support/borrow/community-account.

Emeritus Faculty/Staff and Distinguished Professors

Below is a list of what you will retain and lose when you leave K-State.

Retain* Access To:	Lose Access To:
Canvas Duo Two-Factor Authentication Email & Calendar* NOTE: Mailbox size is reduced from 100GB to 50GB. Online library resources. As emeritus status will retain Duo and an email inbox, by library standards, they remain active employees that will retain online access to library journals and resources. Zoom	Adobe Creative Cloud (after 21 days) GlobalProtect VPN KSIS Offie 365 apps NOTE: Access can be extended by having the department representative fill out the eID with extended access form on behalf of the faculty or staff member. A valid business reason must be provided for the access to be granted.

* Accounts belonging to emeritus faculty/staff and distinguished professors in good standing will not be removed. To maintain good standing, these individuals must use Duo Two-Factor Authentication and complete the annual cybersecurity training. Accounts that do not remain in good standing will be locked after 60 days of non-compliance and will remain locked. To regain access to a locked account, you must contact the IT Service Desk to reactivate Duo and retake the cybersecurity training.