Office of the Vice President for Administration and Finance

Time and Leave

Objectives

Establishing a universal time and leave system universitywide is essential in streamlining the vital administrative tools that lead us to operational excellence. This initiative begins with a review of our current procedures to produce recommendations for unifying and improving time and leave administration through system and process improvements. Our review features several phases focused on understanding current processes, procuring a universal system, configuring the system for optimization at K-State and training employees and stakeholders to use the system.

Methodology

The university selected Moss Adams as a collaborative partner to assist in the first phase of this project, which included discovering time and leave concerns, identifying current processes and establishing the requirements necessary for a new universal system. View the report (pdf).

K-State has selected ADP for its new time and leave system, moving closer to implementing a single system across the entire university. The project team will collaborate with colleges, departments and major units to ensure an aligned implementation plan for all K-State employees.

Project Timeline

Discovery

April - September 2023

Selected an external consultation partner while reviewing current university process and setting requirements for a new time and management system.

Identify and Purchase Universal Time and Leave System

October 2023 - June 2024

Completed RFP and demo sessions to ensure success while selecting new universitywide system.

Design and Set Up New System

Current - December 2024

Set up new system for university use, updating current policies, communications and training guides to prepare for a streamlined implementation.

System Implementation

Tentative February 2025

Train, go live and evaluate success.

Evaluate and Adjust

TBD

Evaluate the system's success and concerns, adjusting when needed. Create documentation of any "out-of-scope" issues that need further attention.

Communications Recap