Paycheck information is available via HRIS/Employee Self Service the Monday prior to a payday.

Go to: Employee Self Service > Payroll and Compensation > View Paycheck

Select the desired check date link. Note: the Pop-Up Blocker needs to be turned off to view a paycheck PDF file.

The most recent on-cycle paycheck will be the first check listed unless a paycheck has been adjusted. Adjusted paychecks will display the pay period end date in which the adjustment was processed.

View Paycheck Data:

The top sections include:

• Pay Group
• Pay Begin Date
• Pay End Date
• Business Unit (KSUNV for all K-State employees)
• Advice #
• Advice Date
• Name
• Address
• Employee ID
• Department ( Department ID and Name)
• Location
• Job Title
• Pay Rate

Tax Data (Federal/KS State from W-4 & K-4)

• Marital Status
• Allowances
• Additional Pct
• Additional Amt

Hours and Earnings:

• Description (Regular Earnings, Holiday Credit, Vacation Leave, Etc.)
• Rate
• Current Hours
• Earnings
• Hours
• YTD Earnings

Taxes

• Fed Withholding (Federal Income Tax Withholding)
• Fed MED/EE (Employees share of Medicare)
• Fed OASDI/EE (Employees share of Social Security)
• KS Withholding (Kansas Income Tax Withholding)

• Before Tax Deductions (Description, Current, YTD Year-to-Date)
• After-Tax Deductions (Description, Current, YTD Year-to-Date)
• Employer Paid Benefits (Description, Current, YTD Year-to-Date)

Deduction Codes and Descriptions (xls)

Current and YTD (Year-to-Date) for the most recent on-cycle check:

and Taxes:

• Total Gross
• Federal Taxable Gross
• Total Taxes
• Total Deductions
• Net Pay

The Total Taxes includes Social Security, Medicare, Federal and State Withholdings.

The Total Deductions includes all before and after tax deductions.

Leave Balances (Year-to-Date, Paid Time Off, Sick Leave)

• Start Balance
• Earned
• Bought (Not applicable)
• Taken
• Sold (Not applicable)
• Adjustments
• End Balances

Net Pay Distribution

• Payment Type (Advice, Direct Deposit or Check)
• Account Type (Checking or Savings)
• Account Number(s)
• Deposit Amount(s)
• Total

If you have questions regarding your pay information, please contact your department personnel specialist.

Upon completion of 10 years of service, benefit eligible university support staff shall be eligible for longevity pay. The amount of each longevity bonus payment shall be computed by multiplying $50 by the number of years of state service, not to exceed $1250 for 25 years.

Longevity bonus payments shall be included in the employee's regular pay for the pay period in which their service date occurs. The amount of the bonus is displayed separately on the employees' pay advice.

For the third paycheck paid in the month, vacation leave does not accrue for unclassified faculty and staff. Premiums for group health insurance, KPERS Optional Group Life Insurance, TEA life insurance and contributions to the KanElect flexible spending accounts will not be deducted from this third paycheck.

Similarly, no double deductions for 9-month employees are taken from this paycheck.