Kansas State University

• Understanding the key business process changes. 

•  Managing your Concur profile. Delegating request/report creation and approvals. 

• Creating a travel request. 

• Creating a travel expense report.  

• Understanding Concur's key mobile app features. 

• Allocating funding and itemizing expenses. 

• Managing system alerts.  

• All travel reimbursements not submitted before Feb. 26 will be processed in Concur Travel and Expense. 

• Existing business procurement cards will be deactivated by March 31. New U.S. Bank procurement cards will be distributed at the on-campus training events or provided to a key business liaison to facilitate disbursement for remote locations. You will need your photo ID to pick up your card. Those who can't attend training can pick up their new card at 105 Anderson Hall, Monday through Thursday from 8 a.m. to 4 p.m. from Feb. 27-March 31. Starting April 1, cards can be picked up at 500 Unger Complex.   

• Employees — or their delegate travel arranger — are expected to submit pre-trip travel requests in Concur to estimate expenses a traveler may incur for all domestic and international travel — excluding in-state mileage only — reimbursements. The request must be approved by both the employee's supervisor and department head. An approved pre-trip travel request is required before an expense report can be approved.     

• While business liaisons can support the preparation of transactions in Concur, only employee travelers and cardholders can electronically submit card requests, pre-trip travel requests, expense reports — travel reimbursements and card reconciliation — and missing receipt declarations.     

• All expenses incurred on behalf of the university during business travel should be paid on a university card issued to the employee or on an employee's personal card.  

• If you travel on behalf of the university and do not currently have a university travel card, you may apply for one through the Concur card request process beginning Feb. 26. Note: You must have department head approval to obtain a card.     

• Cardholders should validate that their home address in HRIS is correct by viewing and updating it in Employee Self-Service>Personal Information. Cards will be mailed to the cardholder's home address for activation.  

• You must acknowledge cardholder responsibilities by accepting the cardholder agreement in Concur.  

• Cardholders must complete the required online training through Canvas.  

Attend the college or administrative unit training offered and orient yourself with the  support options.  

Check out the full FAQ for more answers about the new Concur system.