Checking files in and out

The checked out/in icon, represented by a light bulb, reflects the state of a page or file. A user can manually check out the file by clicking the light bulb or the file is automatically checked out by clicking an edit button. 

When a file is checked out to a user, no other user can enter the page and make changes until the file has been checked back in. Certain file options are only available when the file is checked out.

It is important to note a file stays checked out until the user:

• Publishes the page.
• Manually checks the page back in by clicking the yellow light bulb.
• Sends the page to another user for review.

The file status indicators help make clear why a page is not available for editing as well as who has the page checked out.

Checking files out

1. Under the Content tab, click Pages.

2. Locate the file you want to edit.

3. Click the light bulb next to the page to check it out.

   

   Notes:

   • A lit light bulb next to a page means the page is already checked out to you and can't be edited by anyone else. 
     
   • A lock next to a page means the page is checked out to someone and can't be edited by anyone else. 
     

Checking files in

1. Navigate to the page you want to check in.

2. Click the light bulb to check it in.

   

Behaviors of Checked Out files

If a page is checked out by another user, the current user may still perform the following actions; even though the page is locked:

• Set or edit Reminders
• Preview
• View the log
• Copy

Checked-Out Content Report

For a report of the files you currently have checked out, go to Reports, then click Checked-Out Content.

The report will show you: 

• Name of file
• Status: whether it is checked out, scheduled to publish at a later time or waiting for approval for those who approve another users changes.
• Checked-Out By
• Checked-Out Date
• Last Saved Date

Click the filename to go to the Page Action View or click the yellow lightbulb to check the file back in if no longer needed.