Student Records Policy
University Handbook, F41-42 & F44
FERPA
Kansas State University is in compliance with the Family Education Rights and Privacy Act of 1974 (FERPA), as amended; this law established specific guidelines concerning the release of information and the student's privileges to inspect and review their own educational records. For additional information about student records see Student Confidentiality.
Directory Information
Certain information concerning students is considered to be open to the public upon inquiry. This public information is called directory information.
The Family Educational Rights and Privacy Act (FERPA) of 1974 (20 U.S.C. § 1232g; 34 CFR Part 99), as amended, designates certain information related to a student as "Directory Information." FERPA gives the University the right to disclose such information to anyone inquiring without having to ask the student for permission unless the student specifically requests in writing that all such information not be made public without written consent.
The purposes for which the University may release directory information are: The University may, in its considered discretion, release directory information where the release will aid the University in its mission; where a release is made to benefit students; or to University affiliates and partners.
- K-State does not list or provide student directory information via an online directory option and generally does not provide electronic or hard copies of such records.
Kansas State University has designated the following as "Student Directory Information:"
- Name
- Local Address and Telephone Number
- Permanent Address
- E-mail Address
- Date and Place of Birth
- Photograph or Likeness
- College
- Curriculum
- Enrollment Status (i.e., Full/Part-Time)
- Classification
- Dates of Attendance at K-State
- Awards and Academic Honors
- Degrees and Dates Awarded
- Most Recent Previous Educational Institution Attended
- Participation in University-Sponsored Activities and Athletic Teams
- Height and Weight of Student-Athletes
Full Confidentiality Hold
In rare cases, a student may need additional privacy protection that is not covered in suppressing their directory information (See Directory Information Section above). If a student elects to place a Full Confidentiality Hold on their record, it means the student's entire educational record will be suppressed and that they will not be able to discuss any part of their educational record with K-State staff remoteley (telephone, FAX, or regular mail) but instead will have elected to have ALL conversations about their educational record in-person or via their K-State email only.
It is important to remember that by choosing this option or withholding Directory Information as listed above, other areas related to the student record may be affected. Some of these areas include but are not limited to, all future requests for Directory Information from non-institutional organizations will be denied; degree or enrollment verifications for future employeement thorugh the National Student Clearinghouse will not be available, etc...
Restriction of Records
In the case of a student who is delinquent in an account to the university, including unpaid traffic or parking violations, or about whom official disciplinary action has beent aken, the appropriate university official may request that the student's record not be released. The effect of this action is that academic transcripts and diplomas would not be relased, and future enrollment may be withheld. In order for the action to be rescinded, the hold must be cleared via the student information system (KSIS), indicating that the student has met/satisified all obligations.
Death of a Student
In accordance with the Family Educational Rights and Privacy Act (FERPA), Kansas Stat University's policy regarding the disposition of records held pertaining to a deceased student states that the privacy interests of an individual expire with that individual's death.
Student Data Request
Please refer to the Student Data Request website for additional information.
