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Office of the Registrar

Office of the Registrar
118 Anderson Hall
919 Mid-Campus Drive North
Manhattan, KS 66506–0114

Main Line: 785-532-6254

Phone Hours:
 Monday, Wednesday through Friday
 8:00-5:00 pm
 
 Tuesday
 9:00-5:00 pm
 
E-mail: registrar@k-state.edu 

 

Walk-in Hours:
 Wildcat One Stop
 119 Anderson Hall
 Monday, Wednesday through Friday
 8:00-5:00 pm
 
 Tuesday
 9:00-5:00 pm
  
 

Requests for Data from Student Organizations

 

If you are a registered student organization with the Student Programs and Involvement (SPI) you may be eligible to obtain some directory information data elements.  Depending on the request, the needs and use will determine what is the best protocol and process available for data access and engagement. 

Please follow these simple steps to help us make the process of certifying your members a smooth one.

1. Connect with SPI first to determine if your organization is eliglbe for the data elements you are considering.  

Example: If you are looking for GPA or Enrollment verifications as a check for continued membership, you will need to make sure that those requirements are listed as part of your organizations charter.  

If SPI determines you can proceed to the next step you need to engage with your K-State {Faculty/Staff} Advisor.  

NOTE: if any of the requirements below are missing or incorrect, the Office of the Registrar will not be able to complete final review of the request for data.

  1. The K-State (Faculty/Staff) Advisor should send an e-mail to registrar@ksu.edu indicating the following items: 
    • Data elements needed - if any data elements are needed beyond established Directory Information, additional releases would be required under FERPA.  
    • Use of how the data will be used and acknowledgement that this can only be used for a one time purpose and may not be forwarded or shared with anyone or any organization beyond the original request. 
  2. Identify all points of contact:
    • E-mail and Phone in case there are questions or issues
  3. Data requests WILL NOT BE ACCEPTED from any student, regardless if they are the chair, president, etc... 
    • Requests and questions may only occur between the K-State {Faculty/Staff} Advisor and Office of the Registrar in order to ensure full compliance with FERPA regulations.

We ask that you allow for a minimum of 5-7 business days (excluding weekends and holidays) for review of the submitted data request.

Once reviewed a decision will be made by the Office of the Registrar and notification will be sent back to the K-State {Faculty/Staff} Advisor along with next steps if approval has been granted.