Processing Times
Processing times shown are estimates and begin when the completed document arrives at the office {either in physical format via mail or delivery to Enrollment Management Central - or via email delivery}.
Typical processing time for services/forms:
Apostille:
If you are traveling overseas or sending documents for use in a foreign country, you may be required to have the documents certified by the Kansas Department of State.
Depending on the country requesting the certificate, that certification may be called an “Apostille.”
An Apostille is an additional form of authentication gien to a notarized document to certify that the document is a true, i.e., exact, copy of the original. Apostilies can take approximately 2-4 weeks (excluding weekends and holidays) to work through which does not include any time or processes you will experience when taking your documents to the Kansas Department of State.
Appeals for University Late Drop/Withdrawals
https://www.k-state.edu/registrar/students/withdrawals/index.html
- Assignments to a committee review meeting occur typically within 15 business days (excluding weekends, holidays, and university closures) from receipt of a fully completed {ALL required signatures} form to the Office of the Registrar email.
- Notification of receipt of the form and committee meeting assisgnment occur typically within 15 business days (excluding weekends, holidays, and university closures) from receipt of a fully completed {ALL required signatures} form to the Office of the Registrar email.
- Committee Decision occur typically within 3-5 business days (excluding weekends, holidays, and university closures) after the assignmed meeting day/time.
- Depending on the time of the year it can take a full 45 business days (excluding weekends, holidays, and university closures) for Committee assignment, review and decision.
Degree Conferral/Posting:
Awarding of degrees should be completed approximately 4-6 weeks (excluding weekends and holidays) following the review. Once your degree has been posted (conferred), your unoffical and official transcript will reflect this information. Be sure to review the step-by-step instructions for Viewing your Academic History in KSIS.
Degree Verification:
A verification of degree includes degree(s) awarded, major(s), and date conferred. It does not include courses taken or grades attained while a student at K-State as that information is only obtained through an official transcript order. Processing times will vary based on the verification requested.
- Official Transcript: If done via the eTranscript option, will release from our Parchment vendor system within the hour of the order. If ordered as a paper or mail version, typically releases within the next available business day, but can experience an inscrease in turn around time for students who attended K-State prior to 2008.
- National Student Clearinghouse: You can access degree verifications through the National Student Clearinghouse; click on the "Verify a Degree, Past Attendance or Certifiation" link. If you cannot access this site, please contact our office at ksugradaution@k-state.edu
- Formal Letter of Completion or Early Certification Letter:
- Requests for letters are NOT available for same-day pick-up
- Can take a minimum of five (5) to seven (7) business days (excluding weekends and holidays) to generate during normal working times.
- During Peak Times, i.e. beginning of a semester end of a semester, it can take seven (7) to fourteen (14) business days or more to generate.
Diploma Mailing
For current conferral/posting term: Diplomas will be mailed to the Diploma Mailing Address indicated on your graduation application. Conferral begins the Friday after Grade Day and can take approximately four (4) to six (6) weeks in total to finalize. K-State has teamed up with Parchment who is handling both the printing and mailing of the physical diploma as well as the new digital diploma.
- Confirm your degree has posted by checking your Unofficial Transcript
- Ensure you have no Diploma or Transcript Holds
- Check your K-State Email for an Email from Parchment - follow the steps to verify your mailing address and claim your eDiploma
Once your eDiploma has been claimed and your mailing address has been claimed your diploma will:
- release to be printed within fifteen (15) business days
- if mailing domestically can take 7-10 business days (excluding weekends and holidays)
- if mailing internationally can take 14-21 business days (excluding weekends and holidays)
Diploma: Duplicate/Replacement
Replacement/duplicate diplomas can take approximately four (4) weeks (exluding weekends and holidays) for processing.
Grade Changes {if cannot be done by Instructor directly in KSIS}:
Can take a minimum of three (3) to five (5) business days (excluding weekends and holidays) to generate during normal working times.
During Peak Times, i.e. beginning of a semeser or end of a semester, it can take five (5) to seven (7) business days or more to generate.
Program/Plan Changes
For any PPS change that comes to the Office of the Registrar as the main office to process it is important to remember that we are dealing with various other processes at the same time. We work to ensure that we are in alignment with the deadline for a ALL major change types which is 20th day for the Fall/Spring/Summer terms. Outside of the 20th day deadline, the following processing times apply.
- Can take a minimum of three (3) to seven (7) business days (excluding weekends and holidays) to generate during normal working times.
- During Peak Times, i.e. beginning of a semeser or end of a semester, it can take five (5) to seven (7) business days or more to generate.
Residency Forms:
Reclassification Applications - Armed Forces Residency Benefit - Indigenous Peoples Benefit - Recruited Transfer, Etc...
Packet must be complete and all documentation submitted for a full and complete review to take place. Once submitted to the Office of the Registrar, the documentation is placed in the queue and will take a minimimum of ten (10) to fourteen (14) business days {excluding ALL holidays or weekdays} or more for consideration.
NOTE: Please be aware that submission at semester start or before billing due dates does not speed up or fast track reviews.
Student Data Changes {Bio/Demo Updates}
Can take approximately three (3) to five (5) business days (excluding weekends and holidays) to complete in KSIS.
However, during peak times i.e. beginning of a semeser or end of a semester, it can take five (5) to seven (7) business days or more to generate.
Student Only Enrollment Verifications
Current and Former students have three (3) methods to request Verification of Enrollment for purposes such as insurance, military ID, loans, shcoalrships, etc...
- For a self-certification, visit your KSIS home page, and then access your student center. Click on the “other academic” drop-down box and choose “enrollment verification”. Some entities may not accept the self-certified version of the verification, please check with your requester prior to submitting your verification.
- Forms submitted via registrar@ksu.edu email or in-person at Enrollment Management Central {119 Anderson Hall} are not processed as a same day service. It can take approximately 3-5 business days (excluding weekends and holidays) during normal working times and 10-14 business days or more during peak working times.
Third-Party Academic & Student Verifications and Certifications
The National Student Clearinghouse to provide degree and enrollment verification to third parties. All third party requests are required to be submitted to National Student Clearinghouse. To submit a request please visit www.degreeverify.org
- Approved Third-Party requestors such as special agents representing the NSA, FBI, etc..; Scholarship verifications; Miltary Comissioning or Enlistment; etc... are NOT available for same-day pick-up and
Can take a minimum of three (3) to five (5) business days (excluding weekends and holidays) to generate during normal working times.
During Peak Times, i.e. beginning of a semester or end of a semester, it can take five (5) to seven (7) business days or more to generate.
Waiver form submissions {Graduate (GRA/GTA/GA) waivers, Lafene Health, etc.}
Can take approximately five (5) to seven (7) business days (excluding weekends and holidays) to complete in KSIS.
However, during peak times i.e. beginning of a semeser or end of a semester, it can take ten (10) to fourteen (14) business days or more to generate.
