Faculty and Staff Forms
For each form that requires a student signature, we encourage you to work with students that do not have the ability to print out the form, sign it and re-scan back to you. Instead, we would encourage you to consider accepting the form electronically via the students' official K-State email address and referencing or attaching that to the form in question.
You may then work the form through whatever additional protocols are available via the University, College or Academic Department processes in order to ensure completion and successful submission for approval and processing. Due to the limited operations being offered we highly recommend that all PDF forms are funneled through university email protocols for proof of signature.
All forms are for College & departmental use only - any form submitted by a student will be denied/rejected.
Forms
Undergraduate Admissions Forms:
| Document | Form Type | Description |
|---|---|---|
| Program/Plan Change (Pre-Matriculation)Course/Curriculum Approval Forms | PDF form | |
| Reinstatement for non-continuous students | PDF form | |
| Transfer Course Evaluation Request (Validation of Credit) | Qualtrics Form | Used to request evaluation of undergraduate transfer courses for future and current students **If you are unsure if an evaluation has already been done review the Transfer Equivalency Database to confirm before submitting a form. |
Academic & Classroom Scheduling Forms:
**May only submit one request per form - multiple requests on the form will be rejected**
| Document | Form Type | Description |
|---|---|---|
| Course Binding - Cross Listed Template | Spreadsheet | When scheduling multiple class sections in a CSC and a departmental room. |
| KSIS Request to Cancel a Course Section | Web form | This electronic form is used to cancel a course section and will be e-mailed to Enrollment Services and Room Scheduling. |
| KSIS Request for Course Section Update | Web form | Please see the instructions page for information regarding the request for course section update form, specifically Add New Section and Change Existing Section instructions. |
| KSIS Request for Enrollment Capacity Change | Web form | This form is used to update the enrollment capacity on a course section in KSIS. |
| Request Technology Classrooms | PDF: Please download first | Submit this form to the Enrollment Services staff for technology classroom requests. This form is not for departmental classes or technology studio classes which are assigned departmental space. |
Curriculum (course & program) Forms:
| Document | Form Type | Description |
|---|---|---|
| Course/Curriculum Approval Forms | Web form | Please see the Course and Curriculum page for information regarding the course and curriculum approval forms. |
Credit and Grade Forms:
**May only submit one student per form - lists of students on the form will be rejected**
| Document | Form Type | Form Type | Description |
| Credit by Departmental Exam | Word Doc | Special Examination for Enrolled Students. For guidance on this process click here. | |
| Grade Change Memo | Grade Change Memorandum - PDF Version | Grade Change Memorandum - Word doc | Only use if one of the following conditions has been met:
|
| Incomplete Agreement Form | Word Doc | ||
| Incomplete Extension Form | Word Doc |
Registration, Enrollment & Misc Forms:
**May only submit one student per form - lists of students on the form will be rejected**
| Document | Form Type | Description |
|---|---|---|
| Non-attendance Drops - All campuses |
Guidelines for Working the Non-Attendance in SSC Navigate Email Notification (PDF) SSC-Navigate Email Notification Subject Line: Report Term/Year Students for Non-Attendance in SSC Navigate | This is the new process utilized to report drops for non-attendance. Search for this Subject Line in your email as well as your Junk email folder. Every instructor of record as of the first day of classes will recieve this email for reporting non-attendance. |
| Minors, Secondary Majors and Certificates | ||
| Plan Change Form | ||
| Report on Reinstatement | PDF:
Please download first | |
| Data Request Form - IRB and Research requests |
Waiver(s) Forms:
**May only submit one student per form - lists of students on the form will be rejected**
| Document | Form Type | Form Type | Description |
|---|---|---|---|
GA/GRA/GTA Waiver Request Form **Instructions** | Decisions Portal Form | Transaction Creator This electronic form is used to request the GTA waiver code be applied to a student account for a specific term. To Check the Status of a Waiver please reference the Graduate Waiver Form Tips Web Page | |
| Decisions Portal Form | Transaction Approver This electronic form is used to approve GTA waiver code be applied to a student account for a specific term. | ||
Student Services Fee Waiver | SoftDocs Form | Etrieve | This form is used to request waiver of the Student Services Fee. For eligibility requirements visit: https://www.k-state.edu/finsvcs/cashiers/costs/tuition-fees-faq/. |
International Student Waiver form | SoftDocs Form | Etrieve | This form is to request a waiver of eligible fees associated with international student's accounts. Approval by designated staff. |
Lafene Health Fee Waiver Form | SoftDocs Form | Etrieve | This form is for only for K-State employees who are .9-1.0 FTE, and will not be utilizing the services offered through Lafene and Counseling Services |
